Collection of Payment Letters

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Collection of Payment Letters for use in all states.

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Is one of your customers not paying their bill? Our packet of Collection Letters can help you! The packet includes five letters to help you get paid ranging from friendly, to serious, to adversarial. You just choose the one that’s appropriate for your situation.

Benefits:
  • Easy to Use—just fill in the blanks
  • Multiple Letters—so you can pick the one that’s appropriate
  • Reusable—the letters are sent to you electronically, so you can use them once, twice … or a hundred times!
  • Concise—each letter is written to be clear and to the point, making it more likely to be read.

    Collection of Payment Packet includes:
  • Five Collection Letters
  • Easy to follow instructions and checklist
  • Our 100% money back guarantee!

    This form can be used is all states.

    This package contains: (1) Instructions and Checklist for the Collection of Payment Letters; (2) Information about the Collection of Payment Letters; and (3) The Collection of Payment Letters (5 letters in all) (the “Letters”)
  • Number of Pages7
    DimensionsDesigned for Letter Size (8.5" x 11")
    EditableYes (.doc, .wpd and .rtf)
    UsageUnlimited number of prints
    Product number#20867
    This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.











    Collection of Payment Letters









    This Packet Includes:

    1. General Instructions & Checklist
    2. General Information
    3. Collection of Payment Letters







    General Instructions & Checklist
    Collection of Payment Letters


       Five Letters have been included in this packet. The first letter is friendly in tone, essentially a reminder that payment has not been made.  The letters increasingly become more serious and adversarial.  Choose the letter that is appropriate for your situation.

       If you have a contract, review it to determine what steps you must take when the other party has failed to make a payment.  The original contract may require that notice be provided in a very specific manner.

       Insert all requested information in the spaces provided on the form.  Bracketed, italicized instructions have been inserted in the Letters to help guide you.  Erase these instructions before printing your final version.

       These forms contain the basic terms and language that should be included in similar types of documents.

       Laws vary from time to time and from state to state. These forms are not intended and are not a substitute for legal advice. These forms should only be a starting point for you and should not be used or signed before first consulting with an attorney to ensure that they address your particular situation. An attorney should be consulted before negotiating any document with another party.  

       The purchase and use of these forms is subject to the “Disclaimers and Terms of Use” found at www.findlegalforms.com







    General Information
    Collection of Payment Letters

    The Collection of Payment Letters is a packet of five letters addressed to a person or company informing them that they are delinquent in paying an account and that there will be legal/financial consequences if they do not pay.  The letters we have assembled in this packet range from friendly to threatening.  For example, the first is a gentle reminder that their payment has not been received and is now past due.  The last letter in the packet states that there is no more time and that legal steps have been taken.  Choose the letter that is appropriate for your situation.  

    Laws vary from time to time and from state to state.  These forms should only be a starting point for you and should not be used before first consulting with an attorney to ensure that it addresses your specific situation.






    DISCLAIMER:

    FindLegalForms, Inc. (“FLF”) is not a law firm and does not provide legal advice.  The use of these materials is not a substitute for legal advice. Only an attorney can provide legal advice.  An attorney should be consulted for all serious legal matters.  No Attorney-Client relationship is created by use of these materials.  

    THESE MATERIALS ARE PROVIDED “AS-IS.  FLF DOES NOT GIVE ANY EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, SUITABILITY OR COMPLETENESS FOR ANY OF THE MATERIALS FOR YOUR PARTICULAR NEEDS.  THE MATERIALS ARE USED AT YOUR OWN RISK.  IN NO EVENT WILL:  I) FLF, ITS AGENTS, PARTNERS, OR AFFILIATES; OR II) THE PROVIDERS, AUTHORS OR PUBLISHERS OF ITS MATERIALS, BE RESPONSIBLE OR LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATE OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER USED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THESE MATERIALS. 



                            [Insert Date]






    [Insert Address of Recipient]
    __________________________
    __________________________
    __________________________

    Account Number:

    Re: Missed Payment


    Dear [Insert Name of Recipient]:

    Just a reminder that your payment of $__________________ was due on _____________, 20__.   If youve recently mailed in your check, please ignore this letter and accept our apologies for any inconvenience this may have caused.

    If you have any questions regarding the above charge or believe that we have made a mistake on your account, please do not hesitate to contact our office at (____)  _____-_______ or email us at [insert email].   Thank you for your time.



                                    Best Regards,




                                    [Insert your name]

                            [Insert Date]







    [Insert Address of Recipient]
    __________________________
    __________________________
    __________________________

    Account Number:

    Re: Past Due Payment


    Dear [Insert Name of Recipient]:

    We have not yet received your payment of $__________________ due on _____________, 20__.  Please pay this amount as soon as possible.

    If you have any questions regarding the above charge or believe a mistake has been made, please do not hesitate to contact our office at (____)  _____-_______ or email us at [insert email].  If you have already remitted payment for the above amount, please disregard this letter.




                                    Sincerely Yours,




                                    [Insert your name]

                            [Insert Date]







    [Insert Address of Recipient]
    __________________________
    __________________________
    __________________________

    Account Number:  

    Re: Past Due Payment


    Dear [Insert Name of Recipient]:

    We have checked our record and have found that we still have not received your payment of $__________________ due on _____________, 20__.   Because this is your [third] notice, we ask that you pay the above amount upon receipt of this letter.  If you are unable to pay the amount or believe a mistake has been made on your account, please contact our office immediately at [insert telephone number].  

    We would very much like to avoid taking any legal steps regarding this matter, but if we do not receive payment soon, we will have no choice.  

    Thank you for your prompt attention to this matter.




                                    Sincerely Yours,




                                    [Insert your name]

                            [Insert Date]








    [Insert Address of Recipient]
    __________________________
    __________________________
    __________________________

    Account Number:  

    Re: Final Notice of Past Due Payment


    Dear [Insert Name of Recipient]:

    This letter serves as your final notice that you are in default of the __________________ [insert the type of contractLease Agreement, Purchase Agreement, Credit Agreement, etc.]dated ______________, _____ (the “Agreement”).

    Your payment of $_____________________ due on __________________, 20__ [insert the day the payment was due originally], has not been received.  The total amount of $______________, which now includes a late fee of $____________, is past due.  [erase the statement regarding a late fee if there is none]

    You must repay the total amount within __________ days of receiving this letter.  If you do not, we will have no choice but to explore other alternatives to correct this situation, including any rights and remedies we have under the Agreement, the involvement of a collection agency or possibly the institution of legal proceeding against you to recover the amount listed above, including any penalties, interests and legal costs.  

    If you have already remitted payment for the above amount, please disregard this notice.



                                    Sincerely Yours,



                                    [Insert your name]
                            [Insert Date]







    [Insert Address of Recipient]
    __________________________
    __________________________
    __________________________


    Re: Collection Agency Has Been Notified


    Dear [Insert Name of Recipient]:

    The following payments are past due:

        $___________.00 due on _____________, 20__
        $___________.00 due on _____________, 20__
        $___________.00 late fee assessed on ______________, 20__

    $___________.00  Total amount due

    Because you have failed to pay the above amount and have made no effort to contact us or to respond to our numerous notices regarding this matter, we have submitted this account to a collection agency.  

    If you do not wish to have your credit affected, please remit payment of the total amount due to [insert address where payment should be sent, whether this be your office or the collection agency] immediately, otherwise the collection agency will begin its process to get the account in order.

    Any further correspondence you have regarding this matter should be sent to [insert appropriate address].  If you would like to speak with someone by telephone, you can call ___________ at [insert telephone number].  




                                    Sincerely Yours,




                                    [Insert your name]

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