Crew Deal Memo (motion picture)

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This Crew Deal Memo covers a movie crew who are salaried and work on-call. It sets out the terms of employment including wages, work days and times, overtime and alcohol and drug policies. This form is for use in your state and is ready for immediate download.

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This Crew Deal Memo covers a movie crew who is salaried and on-call. This memo sets out the terms and conditions of a crew’s employment including wages, work dates and times, meals and alcohol/drug policy. It also sets out that any result or proceeds of a crew’s services will be considered as a work for hire. It is important that this type of transaction be memorialized in writing. A written Crew Deal Memo for members who are salaried and on-call will prove helpful in the event of disagreements or misunderstandings.

This Crew Deal Memo contains the following provisions:
  • Parties: The name of the production company, title of motion picture and pertinent information regarding employee including name, address and social security number;
  • Wages: Employee will be paid on a weekly basis following services. Employment is based on a six-day work week;
  • Nights, Weekend or Holiday Work: No extra compensation will be paid for working on nights, weekends or on a holiday;
  • Meals: Meals will be provided to the crew at approximate six hour intervals;
  • Alcohol and Drugs: Use of alcohol or drugs during work hours is reason for immediate termination;
  • Term: There is no guaranteed term of employment and company reserves the right to discharge employee at any time;
  • Signatures: The employee must accept the terms of the memo and sign. Production company must also sign and date the memo.

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This attorney-prepared packet contains:
  1. General Information
  2. Crew Deal Memo
State Law Compliance: This form complies with the laws of all states
Number of Pages5
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#28000
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
PRODUCTION COMPANY:   __________________________________
MOTION PICTURE: “_________________
START DATE:                               POSITION:    
PHONE: Home:                           Work:    
SOCIAL SECURITY NUMBER:                     FED I.D. NUMBER:    
(items below to be completed by production company only)
OTHER TERMS:                                                             
1. PAYMENT OF WAGES: Wages shall be paid to all employees no later than Friday following the week in which services were performed. Pay date may be delayed by reason of an intervening federal or state holiday. Employment is for a 6-day work week.
2. EXEMPT EMPLOYEES: Employees shall not be beneficiary of additional overtime, turnaround or other hourly payments except as expressly provided in this deal memo or required by law.
3. NIGHTS, WEEKENDS, HOLIDAYS, WORK TIME: Unless expressly provided elsewhere in this deal memo, or required by law, no increased or additional compensation shall accrue or be payable to employee for the rendering of services at night or on weekends or holidays, or after the expiration of any particular number of hours of service in any period.
4. MEALS: The Production Company will provide meal breaks and/or food service at approximately six (6) hour intervals.
5. IMMIGRATION REFORM AND CONTROL ACT OF 1986 (IRCA): Employment (or the engagement of services) hereunder is subject to employee providing the requisite documents required by IRCA and completing and signing the required Form I-9 pursuant to IRCA Section 274a.2. Employee shall comply with the immigration verification employment eligibility provisions required by law.
6. CAR INSURANCE: Employee is responsible for liability and collision insurance and deductibles on her/his personal vehicle used in conjunction with their employment.
7. ALCOHOL/DRUGS: Use of alcohol or drugs during hours of employment will result in employees immediate termination.
8. PURCHASES: Employee will be held personally responsible for purchases, rentals and expenses not approved in advance by production.
9. EXCLUSIVITY: Employees services are on an exclusive basis to the production of the motion picture (the “Picture”) referred to in this deal memo for such period of time as required unless otherwise specified in this deal memo.
10. CREDIT: Unless otherwise specified in this deal memo, screen credit is at Production Companys discretion subject to employees performing all services required through completion of term.
11. TERM: Unless expressly provided elsewhere in this agreement, employees employment hereunder shall not be for a “run of the show” or for any guaranteed period of employment. Production reserves the right to discharge employee at any time, subject only to the obligation to pay the balance of any guaranteed compensation due. Production Company will attempt to notify employees a minimum of twenty-four (24) hours in advance of layoff. This agreement is subject to immediate suspension and/or termination (at Productions election) without further obligation on the part of Production in the event of any incapacity or default of employee or in the case of any suspension, postponement or interference with the production by reason of labor controversy, strike, earthquake, act of God, governmental action, regulation, or decree or for any other customary force majeure reason.
12. NO WAIVER: The terms and conditions of this deal memo are binding on Production Company and employee and shall not be waived or altered by any method. Any added conditions on the front of this deal memo inconsistent with these conditions of employment shall be null and void.
13. WORK-FOR-HIRE: Production Company shall be the owner of all of the results and proceeds of employees services, including any copyright, trademark and any other intellectual property rights in any work or property created by Employee, or anyone under Employees direction. Employee acknowledges that Employees work is a “work made for hire” within the scope of Employees employment, and therefore Employer shall be the author and copyright owner of any work created under this agreement. In the event that any of proceeds of Employees work are not considered a work for hire, then Employees copyright to such work is hereby assigned to Employer.
14. PUBLICITY: Employee shall not directly or indirectly circulate, publish or otherwise disseminate any news story, article, book or other publicity concerning the Picture, or employees or others services without Production Companys prior written consent, provided that employee may issue personal publicity mentioning the Picture so long as such references are not derogatory. Employee has permission to show a videotape of Picture in connection with seeking future employment. Employer shall have the right to use employees name, voice, picture and likeness in connection with the Picture, the advertising and publicizing thereof, and any promotional films or clips respecting the Picture without additional compensation therefore.
15. ARBITRATION AND JURISDICTION: This Agreement shall be interpreted in accordance with the laws of the State of __________________, applicable to agreements executed and to be wholly performed therein. Any controversy or claim arising out of or in relation to this Agreement or the validity, construction or performance of this Agreement, or the breach thereof, shall be resolved by arbitration in accordance with the rules and procedures of the Independent Film & Television Alliance (IFTA), said rules may be amended from time to time with rights of discovery if requested by the arbitrator. Such rules and procedures are incorporated and made a part of this Agreement by reference. If IFTA shall refuse to accept jurisdiction of such dispute, then the parties agree to arbitrate such matter before and in accordance with the rules of the American Arbitration Association under its jurisdiction in ________________ before a single arbitrator familiar with entertainment law. The parties shall have the right to engage in pre-hearing discovery in connection with such arbitration proceedings. The parties agree hereto that they will abide by and perform any award rendered in any arbitration conducted pursuant hereto, that any court having jurisdiction thereof may issue a judgment based upon such award and that the prevailing party in such arbitration and/or confirmation proceeding shall be entitled to recover its reasonable attorneys fees and expenses. The arbitration will be held in __________________ and any award shall be final, binding and non-appealable. The Parties agree to accept service of process in accordance with the IFTA Rules.
EMPLOYEE SIGNATURE: ___________________________________________
      DATE: ______________________   
PRODUCTION COMPANY SIGNATURE: _______________________________
      DATE: _______________________   
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