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District of Columbia mandatory, if applicable) Any other required state forms Incorporation (mandatory, if applicable) Annual Corporate Reports (mandatory) Change of Address of Registered Agent (mandatory) Articles of Merger (mandatory, if applicable) Articles of Dissolution (eleaf binder) Document Filing Checklist District of Columbia ? ? ? ? ? ? ? ? Application for Reservation of Corporate Name (if desired) Articles of Incorporation (mandatory) Amendments to Articles ofd workers compensation requirements Check insurance requirements Procure corporate seal (if desired) Prepare stock certificates Prepare corporate accounting ledgers Prepare corporate record book (loos Incorporation If desired, have attorney review Articles of Incorporation prior to filing Review tax impact of incorporation with an accountant Check state tax, employment, licensing, unemployment, anChecklist District of Columbia ? ? ? ? ? ? ? ? ? ? ? ? Write state corporation office for information Complete Pre-Incorporation Worksheet Check annual fees and filing requirements Prepare Articles of__________________________ Amount ______________ ______________ ______________ ______________ ______________ Instructions for Pre-Incorporation Worksheet - District of Columbia 4 Pre-Incorporation ______ ________________________________ ________________________________ Cash/Property ___________________________ ___________________________ ___________________________ ___________________________ _par value: ________________________________________________________ Proposed sales of shares of stock: Name ________________________________ ________________________________ _______________________________________ Initial indebtedness: $ ___________________________________________________________ Initial authorized number of shares: ________________________________________________ Par value or no-animous?): ___________________________ Instructions for Pre-Incorporation Worksheet - District of Columbia 3 Corporate Stock Initial total investment: $ ______________________________________________ shareholders ______ shareholders ______ either ______ either Required quorum for directors meetings: ____________________________________________ Required vote for directors actions (majority/%/undocuments: Articles of Incorporation: Bylaws: Annual directors meeting: Place ______________________________________ Date ____________________ Time _____________ ______ directors ______ directors ____r: ____________________________________________________________________ Accounting type (cash or accrual?): ________________________________________________ Authority to amend the following corporate ing: Place Date Time ________________ __________________________________ ________________________ Required vote for shareholders actions (majority/%/unanimous?): _________________________ Fiscal yeaation in other states necessary?_____________________________________________ Corporate Bylaws Required quorum for shareholders meeting: _____________________________________ Annual shareholders meet_____ _________________________ Address ____________________________________ ____________________________________ ____________________________________ ____________________________________ Is qualific________________________________________________ Proposed first officers: President: Vice President: Secretary: Treasurer: Name _________________________ _________________________ ___________________________ Instructions for Pre-Incorporation Worksheet - District of Columbia 2 Corporation's registered agent and office address: _____________________________________ _____________________________________________________________ ___________________________________________ ___________________________________________ ___________________________________________ _______________________________________________ ______________________________ ______________________________ ______________________________ ______________________________ Address ___________________________________________ ________________ Corporate Management Proposed number of directors: _____________________________________________________ Proposed first board of directors Name ______________________________ ______________________________________________________ Proposed bank for corporate bank account: ___________________________________________ Cost of incorporation: _____________________________________________________________ Address ___________________________________________ ___________________________________________ ___________________________________________ Proposed date of first directors meeting: __________ess: ___________________________________________ Names and addresses of those who will act as incorporators: Name ______________________________ ______________________________ _____________________________ Incorporation Matters State of incorporation: District of Columbia Corporate existence (limited or perpetual?): __________________________________________ Proposed date to begin corporate busin___________________________________ State/local licenses required: ______________________________________________________ Patents/copyrights/trademarks: _____________________________________________________________________________________________________________ Instructions for Pre-Incorporation Worksheet - District of Columbia 1 Type of Business Purpose of corporation: ___________________________________________ ______________________________________________________________________________ Other places of business: _________________________________________________________ ________________siness: ___________________________________________ ______________________________________________________________________________ Ownership of principal place of business (own or lease?): ___________dress of principal place of business: ______________________________________________ ______________________________________________________________________________ Description of principal place of bu_____________ Phone _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ Location of Business Ad___ _________________________ _________________________ Address ________________________ ________________________ ________________________ ________________________ ________________________ ____________________________________________________________ Parties Involved in Forming the Corporation Name _________________________ _________________________ _________________________ ______________________ation First choice: ___________________________________________________________________ Alternate choices: _______________________________________________________________ _____________________________t: Department of Consumer and Regulatory Affairs Business and Professional Licensing Administration Corporations Division 941 North Capitol Street, NE Washington, DC 20002 Proposed Name of the Corporially authorized to issue stock. Instructions for Pre-Incorporation Worksheet - District of Columbia 4 Pre-Incorporation Worksheet ­ District of Columbia Name/Address of State Corporation Departmenles of shares of stock: Here should be listed the names, cash or property, and value of potential sales of shares of stock which may be approved by the board of directors once the corporation is offic the shares are issued for the actual price paid per share. The choice of par or no-par value stock may affect the issuance of dividends and should be referred to the corporate accountant. Proposed saesignation of stock as having a certain "par" value is not an indication of the actual value of the shares of stock. Shares must be sold for a price at or below par value. If no-par value is assigned,in the District of Columbia, the fees are fixed and are not related to the amount of stock issued. Par value or no-par value: This refers to an arbitrary indication as to the value of the stock. The dtion. The number of shares of stock to be authorized should be listed. For small corporations, this number may be influenced by the incorporation fee structure of the state of incorporation, although l indebtedness: If there is to be any initial indebtedness for the corporation, please list here. Initial authorized number of shares: This figure is required to be listed in the Articles of IncorporaPre-Incorporation Worksheet - District of Columbia 3 capital." In the District of Columbia, there is a paid-in capital minimum of $1,000, which must be stated in the Articles of Incorporation. Initiasferred to the corporation upon its beginning business. This transfer will be in exchange for the issuance of shares of stock in the corporation. This is also referred to as "paid-in Instructions for a "majority" (over 50 percent), although this figure can be set higher and can be made to be unanimous. Total initial investment: This figure is the total amount of money or property that will be tran quorum of directors is present at a meeting, this is the percentage of directors who must vote in the affirmative in order to officially pass any board of directors business. This is normally set at cially transact any directors business. This is normally set at a "majority" (over 50 percent), although this figure can be set higher. Required vote for directors action: Once it is determined that a annual board of directors meeting should be specified. Required quorum for directors meeting: This is the percentage of directors that must be present at a board of directors meeting in order to offion. Amendments to Bylaws: The determination of which bodies of the corporation will have the authority to amend the bylaws should be decided. Annual directors meeting: The date, time, and place of thenting professional. Amendments to Articles of Incorporation: Under this item should be the determination of which bodies of the corporation will have the authority to amend the Articles of Incorporatis. Fiscal year and accounting type: For accounting purposes, the fiscal year and accounting type (cash or accrual) of the corporation should be chosen in advance. Please consult with a competent accoue in the affirmative in order to officially pass any shareholder business. This is normally set at a "majority" (over 50 percent), although this figure can be set higher and can be made to be unanimouvote for shareholder action: Once it is determined that a quorum of shareholders is present at a meeting, this is the percentage of ownership of shares of issued stock in the corporation that must vot set at a "majority" (over 50 percent), although this figure can be set higher. Annual shareholders meeting: The date, time, and place of the annual shareholders meeting should be specified. Required s the percentage of ownership of shares of issued stock in the corporation that must be represented at a shareholders meeting in order to officially transact any shareholder business. This is normallygn" corporation. If you desire that your corporation qualify for activities in another state, you are advised to consult a competent business attorney. Required quorum for shareholders meeting: This ition in that state. This generally requires obtaining a Certificate of Authority to Transact Business from the other state. In this context, a corporation from another state is referred to as a "foreirict of Columbia 2 Out-of-state qualification: If the corporation desires to actively conduct business in a state other that the main state of incorporation, it is necessary to "qualify" the corporathe Articles of Incorporation and need not be made public. You should list here the persons who are proposed as the first officers of the business. Instructions for Pre-Incorporation Worksheet - Distyer. Normally, the main owner, chairperson of the board of directors, or president of the corporation is selected as the registered agent. Proposed first officers: This information is not provided in of process (i.e., to accept subpoenas or summonses on behalf of the corporation). The person need not be a shareholder, director, or officer of the corporation. The registered agent need not be a law address of the person who will act as the registered agent of the corporation. All states (except New York) require that a specific person be available as the agent of the corporation for the servicerd of directors: You should list the names and addresses of the proposed members of the first board of directors. Corporation's registered agent and address: You should list the name and actual street the necessary supplies; and any other direct costs of the incorporation process. Proposed number of directors: directors is one. In the District of Columbia, the minimum number of Proposed first boaote that a complete fee schedule is available at the web address listed above). This cost should also reflect the cost of obtaining professional assistance (legal or accounting); the cost of procuringe signed by the board of directors at the first directors meeting. Cost of incorporation: The fees for incorporation are a filing fee of $150, and an initial license fee of a minimum of $35. (Please nd bank for corporate bank account: In advance of incorporation, you should determine the bank which will handle the corporate accounts. Obtain from the bank the necessary bank resolution, which will bage or older. Date of first directors meeting: This will be the date proposed for holding the first meeting of the board of directors, at which the corporate bylaws will be officially adopted. Proposes should be the person (or persons) who will prepare and file the Articles of Incorporation. In the District of Columbia, the minimum number of incorporators is one. Incorporators must be 18 years of ly accepts the Articles of Incorporation), the incorporators of your corporation will continue to be legally liable for any business conducted on behalf of the proposed corporation. Incorporators: Thichoose perpetual. Proposed date to begin corporate business: This should be the date on which you expect the corporation to begin its legal existence. Until this date (actually, until the state formalof situations, it is preferable to be incorporated in your home state. Corporate existence: The choices here are perpetual (forever) or limited to a certain length. In virtually all cases, you should no longer the case. Virtually all states have now enacted corporate laws very similar to Instructions for Pre-Incorporation Worksheet - District of Columbia 1 those in Delaware. In the vast majority he best state in which to incorporate. This was due to the fact that Delaware was the first state to modernize its corporation laws to reflect the realities of present-day corporate business. This is ey should be noted here. State of incorporation: In general, the corporation should be incorporated in the state in which it will conduct business. In the past, the state of Delaware was regarded as t regarding the types of licenses required for your locality and business type. Patents/copyrights/trademarks: If patents, copyrights, or trademarks will need to be transferred into the corporation, th. Additionally, certain types of businesses will require health department approvals, state board licensing, or other forms of licenses. If necessary, check with a competent local attorney for detailsfor licenses to operate your type of business. Most states require obtaining a tax ID number and a retail, wholesale, or sales tax license. A federal tax ID number must be obtained by all corporations without the necessity of later amending the Articles of Incorporation to reflect a change in direction of your business. State/local licenses required: Here you should note any specific requirements lumbia, a corporation must have a specific primary purpose stated in the Articles of Incorporation. In stating a specific purpose, you should try to be broad enough to allow your business fliexibilityactual physical location of the main business. It may not be a post office box. If the corporation is home-based, this address should be the home address. Purpose of corporation: In the District of Cong should provide the names, addresses, and phone numbers of all of the people who are involved in the planning stages of the corporation. Principal place of business: This must be the address of the n, Incorporated, Company or Limited, or an abbreviation of one of the preceding. The name also may not indicate that the corporation is organized under an Act of Congress. Parties involved: This listin the business of the corporation through the choice of name. In the District of Columbia, a corporate name is reservable for 60 days for a $25 fee. The corporate name must include the word Corporationame is often crucial to the success of a corporation. The name must not conflict with any existing company names, nor must it be deceptively similar to other names. It is often wise to clearly explai and trouble. Note that state forms and fee details can be found at http://dcra.dc.gov/information/build_pla/business_services/corporations_division_shtm. Corporate name: The selection of a corporate ion of a for-profit business corporation in the District of Columbia, as state laws and fees charged for incorporation are subject to change. Having the latest available information will save you timeistrict of Columbia Address of state corporation department: The address is listed on the Worksheet. You should write to this department immediately, requesting all available information on incorporatncluding negligence or otherwise) arising in any way out of the use of these materials. An attorney should be consulted for all serious legal matters. Instructions for Pre-Incorporation Worksheet ­ D, procurement of substitute goods or services; loss of use, data, or profits; or business interruption) however caused and on any theory of liability, whether in contract, strict liability, or tort (ies, or ii) the providers, authors or publishers of the forms, be responsible or liable for any direct, indirect, incidental, special, exemplary, or consequential damages (including, but not limited toty, suitability or completeness for any of the materials for your particular needs. The materials are used at your own risk. In no event will: i) FindLegalForms, Inc, its agents, partners, or affiliatof these materials is subject to the "Disclaimers and Terms of Use" found at findlegalforms.com. These materials are provided "AS-IS." We do not give any express or implied warranties of merchantabiliebsite at http://dccouncil.washington.dc.us/. Disclaimer No Attorney-Client relationship is created by use of these materials. FindLegalForms, Inc. does not provide legal advice. The purchase and use klist Note: Please note that the state specific information provided in this packet may change. To ensure its accuracy, please contact the District of Columbia Corporations Division, or visit their wmay be required. Included in this packet are the following: · · · · Instructions for completing Pre-Incorporation Worksheet Pre-Incorporation Worksheet Pre-Incorporation Checklist Document Filing Checn worksheet will also provide all persons involved with a clear and permanent record of the information. This may provide the principals of the corporation with vital support for later decisions that ing rights, number of directors, and other management decisions often will enable potential associates to resolve many of the difficult problems of corporate management in advance. The use of a writtere desiring to form the corporation. Often, conflicts and demands are not known until the actual process of determining the corporate structure begins. Frank discussions regarding the questions of votof the basic data to use in preparing the necessary incorporation paperwork. The process of preparing this worksheet will also help uncover any potential differences of opinion among the persons who aation's purpose, structure and type prior to incorporation within the District of Columbia. Using the included worksheet and checklists, potential business owners will be able to have before them all Information Pre-Incorporation Kit ­ District of Columbia Provided under agreement with copyright holder, © Nova Publishing Company 2004 This kit provides tools for determining the details of a corpor District of Columbia