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Illinois Agent (mandatory) Articles of Merger (mandatory, if applicable) Articles of Dissolution (mandatory, if applicable) Any other required state forms rporate Name (if desired) Articles of Incorporation (mandatory) Amendments to Articles of Incorporation (mandatory, if applicable) Annual Corporate Reports (mandatory) Change of Address of Registered Prepare stock certificates Prepare corporate accounting ledgers Prepare corporate record book (looseleaf binder) Document Filing Checklist - Illinois ? ? ? ? ? ? ? ? Application for Reservation of Coimpact of incorporation with an accountant Check state tax, employment, licensing, unemployment, and workers compensation requirements Check insurance requirements Procure corporate seal (if desired) Complete Pre-Incorporation Worksheet Check annual fees and filing requirements Prepare Articles of Incorporation If desired, have attorney review Articles of Incorporation prior to filing Review tax ____________ ______________ ______________ ______________ Pre-Incorporation Worksheet 4 Pre-Incorporation Checklist - Illinois ? ? ? ? ? ? ? ? ? ? ? ? Write state corporation office for information_____________________ Cash/Property ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ Amount ______________ __________________ Proposed sales of shares of stock: Name ________________________________ ________________________________ ________________________________ ________________________________ _________________________________________________________ Initial authorized number of shares: ________________________________________________ Par value or no-par value: ___________________________________________________________________ Pre-Incorporation Worksheet 3 Corporate Stock Initial total investment: $ _________________________________________________________ Initial indebtedness: $ _____________ers ______ shareholders ______ either ______ either Required quorum for directors meetings: ____________________________________________ Required vote for directors actions (majority/%/unanimous?): _rticles of Incorporation: Bylaws: Annual directors meeting: Place ______________________________________ Date ____________________ Time _____________ ______ directors ______ directors ______ sharehold___________________________________________________________ Accounting type (cash or accrual?): ________________________________________________ Authority to amend the following corporate documents: A_____________________________________ Date ________________________ Time _____________ Required vote for shareholders actions (majority/%/unanimous?): _________________________ Fiscal year: _________tates necessary?_____________________________________________ Corporate Bylaws Required quorum for shareholders meeting: __________________________________________ Annual shareholders meeting: Place _______________ Address ____________________________________ ____________________________________ ____________________________________ ____________________________________ Is qualification in other s________________________________ Proposed first officers: President: Vice President: Secretary: Treasurer: Name _________________________ _________________________ _________________________ _________________________________________ Pre-Incorporation Worksheet 2 Corporation's registered agent and office address: _____________________________________ _________________________________________________________ ___________________________________________ ___________________________________________ ___________________________________________ ___________________________________________ ________________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ Address ____________________________________________________________ Corporate Management Proposed number of directors: _____________________________________________________ Proposed first board of directors Name __________________________tors meeting: _____________________________________________ Proposed bank for corporate bank account: ___________________________________________ Cost of incorporation: _____________________________________________________________ Address ___________________________________________ ___________________________________________ ___________________________________________ Proposed date of first directo begin corporate business: ___________________________________________ Names and addresses of those who will act as incorporators: Name ______________________________ ______________________________ _________________________________________ Incorporation Matters State of incorporation: Illinois Corporate existence (limited or perpetual?): __________________________________________ Proposed date corporation: __________________________________________________________ State/local licenses required: ______________________________________________________ Patents/copyrights/trademarks: ___________ss: _________________________________________________________ ______________________________________________________________________________ Pre-Incorporation Worksheet 1 Type of Business Purpose of ________ Ownership of principal place of business (own or lease?): _______________________________ ______________________________________________________________________________ Other places of busine_________________________________________ Description of principal place of business: ___________________________________________ _______________________________________________________________________ _________________________ _________________________ Location of Business Address of principal place of business: ______________________________________________ _____________________________________________________ ________________________ ________________________ ________________________ Phone _________________________ _________________________ _________________________ ___________________________ _________________________ _________________________ _________________________ _________________________ _________________________ Address ________________________ ________________________ ________________________________________________________ ______________________________________________________________________________ Parties Involved in Forming the Corporation Name ______________________ldg. 501 S. 2nd St., Rm 328 Springfield, IL 62756 Proposed Name of the Corporation First choice: ___________________________________________________________________ Alternate choices: _______________tructions for Pre-Incorporation Worksheet 4 Pre-Incorporation Worksheet - Illinois Name/Address of State Corporation Department: Illinois Secretary of State Corporation Division Michael J. Howlett Be listed the names, cash or property, and value of potential sales of shares of stock which may be approved by the board of directors once the corporation is officially authorized to issue stock. Ins price paid per share. The choice of par or no-par value stock may affect the issuance of dividends and should be referred to the corporate accountant. Proposed sales of shares of stock: Here should bn "par" value is not an indication of the actual value of the shares of stock. Shares must be s for a price at or below par value. If no-par old value is assigned, the shares are issued for the actualfixed and are not dependent upon the amount of stock issued. Par value or no-par value: This refers to an arbitrary indication as to the value of the stock. The designation of stock as having a certai of stock to be authorized should be listed. For small corporations, this number may be influenced by the incorporation fee structure of the state of incorporation, although in Illinois, the fees are s to be any initial indebtedness for the corporation, please list here. Initial authorized number of shares: This figure is required to be listed in the Articles of Incorporation. The number of shares Worksheet 3 for the issuance of shares of stock in the corporation. This is also referred to as "paid-in capital." In Illinois, there is no paid-in capital minimum. Initial indebtedness: If there ient: This figure is the total amount of money or property that will be transferred to the corporation upon its beginning business. This transfer will be in exchange Instructions for Pre-Incorporationo officially pass any board of directors business. This is normally set at a "majority" (over 50 percent), although this figure can be set higher and can be made to be unanimous. Total initial investmet higher. Required vote for directors action: Once it is determined that a quorum of directors is present at a meeting, this is the percentage of directors who must vote in the affirmative in order tctors that must be present at a board of directors meeting in order to officially transact any directors business. This is normally set at a "majority" (over 50 percent), although this figure can be sould be decided. Annual directors meeting: The date, time, and place of the annual board of directors meeting should be specified. Required quorum for directors meeting: This is the percentage of direhe corporation will have the authority to amend the Articles of Incorporation. Amendments to Bylaws: The determination of which bodies of the corporation will have the authority to amend the bylaws shporation should be chosen in advance. Please consult with a competent accounting professional. Amendments to Articles of Incorporation: Under this item should be the determination of which bodies of tent), although this figure can be set higher and can be made to be unanimous. Fiscal year and accounting type: For accounting purposes, the fiscal year and accounting type (cash or accrual) of the corage of ownership of shares of issued stock in the corporation that must vote in the affirmative in order to officially pass any shareholder business. This is normally set at a "majority" (over 50 percand place of the annual shareholders meeting should be specified. Required vote for shareholder action: Once it is determined that a quorum of shareholders is present at a meeting, this is the percent in order to officially transact any shareholder business. This is normally set at a "majority" (over 50 percent), although this figure can be set higher. Annual shareholders meeting: The date, time, mpetent business attorney. Required quorum for shareholders meeting: This is the percentage of ownership of shares of issued stock in the corporation that must be represented at a shareholders meeting this context, a corporation from another state is referred to as a "foreign" corporation. If you desire that your corporation qualify for a ctivities in another state, you are advised to consult a co the main state of incorporation, it is necessary to "qualify" the corporation in that state. This generally requires obtaining a Certificate of Authority to Transact Business from the other state. Inposed as the first officers of the business. Instructions for Pre-Incorporation Worksheet 2 Out-of-state qualification: If the corporation desires to actively conduct business in a state other thats selected as the registered agent. Proposed first officers: This information is not provided in the Articles of Incorporation and need not be made public. You should list here the persons who are probe a shareholder, director, or officer of the corporation. The registered agent need not be a lawyer. Normally, the main owner, chairperson of the board of directors, or president of the corporation iYork) require that a specific person be available as the agent of the corporation for the service of process (i.e., to accept subpoenas or summonses on behalf of the corporation). The person need not directors. Corporation's registered agent and address: You should list the name and actual street address of the person who will act as the registered agent of the corporation. All states (except New ors may be nonresidents. In Illinois, the minimum number of directors is one. Proposed first board of directors: You should list the names and addresses of the proposed members of the first board of of obtaining professional assistance (legal or accounting); the cost of procuring the necessary supplies; and any other direct costs of the incorporation process. Proposed number of directors: Directanchise tax of a minimum of $25, and an annual report filing fee of $25. (Please note that a complete fee schedule is available at the web address listed above). This cost should also reflect the costecessary bank resolution, which will be signed by the board of directors at the first directors meeting. Cost of incorporation: The state fees for incorporation are a filing fee of $150, an initial frws will be officially adopted. Proposed bank for corporate bank account: In advance of incorporation, you should determine the bank which will handle the corporate accounts. Obtain from the bank the npersons (18 years of age or older) or corporations. Date of first directors meeting: This will be the date proposed for holding the first meeting of the board of directors, at which the corporate bylarporation. Incorporators: This should be the person (or persons) who will prepare and file the Articles of Incorporation. In Illinois, the minimum number of incorporators is one. Incorporators may be ually, until the state formally accepts the Articles of Incorporation), the incorporators of your corporation will continue to be legally liable for any business conducted on behalf of the proposed cotually all cases, you should choose perpetual. Proposed date to begin corporate business: This should be the date on which you expect the corporation to begin its legal existence. Until this date (actlaware. In the vast majority of situations, it is preferable to be incorporated in your home state. Corporate existence: The choices here are perpetual (forever) or limited to a certain length. In virlities of present-day corporate business. This is no longer the case. Virtually all states have now enacted corporate laws very similar to Instructions for Pre-Incorporation Worksheet 1 those in De the past, the state of Delaware was regarded as the best state in which to incorporate. This was due to the fact that Delaware was the first state to modernize its corporation laws to reflect the reall need to be transferred into the corporation, they should be noted here. State of incorporation: In general, the corporation should be incorporated in the state in which it will conduct business. In check with a competent local attorney for details regarding the types of licenses required for your locality and business type. Patents/copyrights/trademarks: If patents, copyrights, or trademarks witax ID number must be obtained by all corporations. Additionally, certain types of businesses will require health department approvals, state board licensing, or other forms of licenses. If necessary,d: Here you should note any specific requirements for licenses to operate your type of business. Most states require obtaining a tax ID number and a retail, wholesale, or sales tax license. A federal g the main activity of the business; for example, "to conduct any and all lawful business for which corporations may be organized under the laws of the State of Illinois." State/local licenses require the corporation is home-based, this address should be the home address. Purpose of corporation: Many states, including Illinois, allow the use of an "all-purpose" business purpose clause in describin are involved in the planning stages of the corporation. Principal place of business: This must be the address of the actual physical location of the main business. It may not be a post office box. Iforporation, Incorporated, Company or Limited, or an abbreviation of one of the preceding. Parties involved: This listing should provide the names, addresses, and phone numbers of all of the people whoen wise to clearly explain the business of the corporation through the choice of name. In Illinois, a corporate name is reservable for 90 days for a $25 fee. The corporate name must include the word Cselection of a corporate name is often crucial to the success of a corporation. The name must not conflict with any existing company names, nor must it be deceptively similar to other names. It is oftrporate filings be made on state provided forms. You can download State forms and complete fee schedules can be at http://www.cyberdriveillinois.com/publications/businesspub.html. Corporate name: The State of Illinois, as state laws and fees charged for incorporation are subject to change. Having the latest available information will save you time and trouble. Please note that Illinois requires co department: The address is listed on the Worksheet. You should write to this department immediately, requesting all available information on incorporation of a for-profit business corporation in the ising in any way out of the use of these materials. An attorney should be consulted for all serious legal matters. Instructions for Pre-Incorporation Worksheet - Illinois Address of state corporation services; loss of use, data, or profits; or business interruption) however caused and on any theory of liability, whether in contract, strict liability, or tort (including negligence or otherwise) ar publishers of the forms, be responsible or liable for any direct, indirect, incidental, special, exemplary, or consequential damages (including, but not limited to, procurement of substitute goods orany of the materials for your particular needs. The materials are used at your own risk. In no event will: i) FindLegalForms, Inc, its agents, partners, or affiliates, or ii) the providers, authors or "Disclaimers and Terms of Use" found at findlegalforms.com. These materials are provided "AS-IS." We do not give any express or implied warranties of merchantability, suitability or completeness for e.il.us/. Disclaimer No Attorney-Client relationship is created by use of these materials. FindLegalForms, Inc. does not provide legal advice. The purchase and use of these materials is subject to theease note that the state specific information provided in this packet may change. To ensure its accuracy, please contact your state's Secretary of State or visit their website at http://www.legis.stat. Included in this packet are the following: · · · · Instructions for completing Pre-Incorporation Worksheet Pre-Incorporation Worksheet Pre-Incorporation Checklist Document Filing Checklist Note: Pll also provide all persons involved with a clear and permanent record of the information. This may provide the principals of the corporation with vital support for later decisions that may be requiredber of directors, and other management decisions often will enable potential associates to resolve many of the difficult problems of corporate management in advance. The use of a written worksheet wilform the corporation. Often, conflicts and demands are not known until the actual process of determining the corporate structure begins. Frank discussions regarding the questions of voting rights, numta to use in preparing the necessary incorporation paperwork. The process of preparing this worksheet will also help uncover any potential differences of opinion among the persons who are desiring to ose, structure and type prior to incorporation within the State of Illinois. Using the included worksheet and checklists, potential business owners will be able to have before them all of the basic daInformation Pre-Incorporation Kit - Illinois Provided under agreement with copyright holder, © Nova Publishing Company 2004 This kit provides tools for determining the details of a corporation's purp Illinois