Notice of Shareholders Meeting & Proxy

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This Notice of Shareholders Meeting and Proxy will provide written communication to a company's shareholders regarding the time and place of a company meeting. This form also contains a proxy in the event a shareholder cannot attend a meeting but wants to vote on corporate business matters. This form is for use in all states and is ready for instant download.

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This Notice of the Meeting and Proxy for shareholders is written communication to a company’s shareholders officially informing them that a meeting will be held. This Notice sets out the date, time and location of the meeting and also contains an agenda which will be followed. This Notice also contains a Proxy form for shareholders who are unable to attend the meeting but still want to vote on any corporate business.

This Notice of Shareholders Meeting and Proxy includes the following:
  • Meeting Particulars: This provision sets forth the name of the corporation and the date, time and location of the meeting;
  • Agenda: This provision sets forth the company business to be discussed at the meeting;
  • Proxy: This proxy sets out the specific voting details if a shareholder is unable to attend a meeting and wants to appoint a proxy to vote for them.

Protect your Rights and your Business by using our professionally prepared up-to-date forms.

This attorney-prepared packet contains:
  1. Instructions and Checklist
  2. General Information
  3. Notice of Shareholders Meeting and Proxy
State Law Compliance: This form complies with the laws of all states
Number of Pages4
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#20493
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
Notice of Meeting and Proxy



Notice is hereby given to the shareholders of  ______________________________ [insert the companys name] (the “Company”) that [the annual/a special] [choose one] shareholders meeting will be held on  ____________________, 20__ starting at __________________________________ [insert time meeting is to take place] at _______________________________________ [insert address where meeting is to take place].  
The following matters will be addressed at the meeting:
I.    [Insert a list of all matters which are to be discussed at the meeting.]
III. The transaction of such other and further business as may properly come before the meeting.
Only those shareholders of record at the close of business on ______________, 20__ will
be entitled to vote.  Shareholders entitled to vote have the right to appoint a proxy-holder to vote in his/her stead.  If you are unable to attend the meeting, please complete the proxy form which accompanies this notice and return it by ________________, 20___.
Date _____________
By Order of the Board of Directors
[Insert your Company Name]
[Insert the address the Proxy is to be sent to]
I, ____________________________________, a shareholder of ___________________   
_______________________________ (the “Company”) do hereby appoint ___________
_____________ or failing him/her ___________________________________ as my proxy at the meeting of the Company on ____________________, 20__ at ___________
_______________________________________________________________________ to vote for me at that meeting or any adjournment thereof.
If no person is named above,  or if the person named above does not attend the meeting or is not legally capable of voting for me, the Chairman of the meeting will be my proxy to vote for me at the meeting or any adjournment thereof on my behalf.  
I understand that if I do not direct my proxy how to vote, he/she may vote or abstain as he/she sees fit.
Resolution               For       Against   Abstain
[Insert resolutions to be voted upon]
(Signature of shareholder)
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