Notice of Shareholders Meeting & Proxy

for Your State

This Notice of Shareholders Meeting and Proxy will provide written communication to a company's shareholders regarding the time and place of a company meeting. This form also contains a proxy in the event a shareholder cannot attend a meeting but wants to vote on corporate business matters. This form is for use in all states and is ready for instant download.

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This Notice of the Meeting and Proxy for shareholders is written communication to a company’s shareholders officially informing them that a meeting will be held. This Notice sets out the date, time and location of the meeting and also contains an agenda which will be followed. This Notice also contains a Proxy form for shareholders who are unable to attend the meeting but still want to vote on any corporate business.

This Notice of Shareholders Meeting and Proxy includes the following:
  • Meeting Particulars: This provision sets forth the name of the corporation and the date, time and location of the meeting;
  • Agenda: This provision sets forth the company business to be discussed at the meeting;
  • Proxy: This proxy sets out the specific voting details if a shareholder is unable to attend a meeting and wants to appoint a proxy to vote for them.

Protect your Rights and your Business by using our professionally prepared up-to-date forms.

This attorney-prepared packet contains:
  1. Instructions and Checklist
  2. General Information
  3. Notice of Shareholders Meeting and Proxy
State Law Compliance: This form complies with the laws of all states
Number of Pages4
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#20493
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.











Notice of Meeting and Proxy
Shareholders











This Packet Includes:

1. Instructions & Checklist
2. General Information
3. Notice of Meeting and Proxy  Shareholders







Instructions & Checklist
Notice of Meeting and Proxy  Shareholders


   Check your corporations governing documents to determine what requirements must be met when sending out notice and proxy forms to shareholders.

   The Secretary of your company will need to sign the Notice.

   The Notice and Proxy, once finalized, should be kept with your other important corporate records.

   Laws vary from time to time and from state to state. This form is not intended to be and is not a substitute for legal advice. This form should only be a starting point for you and should not be used or signed before first consulting with an attorney to ensure that it addresses your particular situation. An attorney should be consulted before negotiating any document with another party.

   The purchase and use of this form is subject to the “Disclaimers and Terms of Use” found at www.findlegalforms.com.







General Information
Notice of Meeting and Proxy  Shareholders


The Notice of the Meeting is a communication to the shareholders of as company informing them that a shareholder meeting will take place and the items that are on the agenda for that meeting.  If this form meets the requirements of your companys bylaws, you can use it for either a special meeting or the annual meeting.

A proxy is a written document whereby one person gives another the authority to vote in his stead, in this case at the shareholders meeting.  This type of arrangement is used by shareholders who are unable or unwilling to attend the shareholder meeting.  The shareholder giving the proxy may indicate how he wants the proxy holder to vote.

This type of document is governed by state law.  Many of the state laws differ considerably; therefore you should become familiar with the laws of your state before using this form.  In addition, before using this form you should always consult with your attorney to ensure that it addresses your specific situation.






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Notice of Shareholders Meeting
of
[insert company Name]


 
Notice is hereby given to the shareholders of  ______________________________ [insert the companys name] (the “Company”) that [the annual/a special] [choose one] shareholders meeting will be held on  ____________________, 20__ starting at __________________________________ [insert time meeting is to take place] at _______________________________________ [insert address where meeting is to take place].  

The following matters will be addressed at the meeting:

I.    [Insert a list of all matters which are to be discussed at the meeting.]

II.  

III. The transaction of such other and further business as may properly come before the meeting.


Only those shareholders of record at the close of business on ______________, 20__ will
be entitled to vote.  Shareholders entitled to vote have the right to appoint a proxy-holder to vote in his/her stead.  If you are unable to attend the meeting, please complete the proxy form which accompanies this notice and return it by ________________, 20___.



Date _____________
By Order of the Board of Directors


______________________
Secretary



PROXY FORM

Secretary
[Insert your Company Name]
[Insert the address the Proxy is to be sent to]



I, ____________________________________, a shareholder of ___________________   
_______________________________ (the “Company”) do hereby appoint ___________
_____________ or failing him/her ___________________________________ as my proxy at the meeting of the Company on ____________________, 20__ at ___________
_______________________________________________________________________ to vote for me at that meeting or any adjournment thereof.

If no person is named above,  or if the person named above does not attend the meeting or is not legally capable of voting for me, the Chairman of the meeting will be my proxy to vote for me at the meeting or any adjournment thereof on my behalf.  

I understand that if I do not direct my proxy how to vote, he/she may vote or abstain as he/she sees fit.


Resolution               For       Against   Abstain

[Insert resolutions to be voted upon]






   
Dated:_____________________________


__________________________________
(Signature of shareholder)






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