Service Agreement (Interior Design)

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Agreement between a client and an interior designer. This agreement sets out the scope of the design project, fees, manner of payment and completion date.

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A Residential Interior Design Service Agreement is an agreement between a contractor (or interior designer) and a client for design services related to a residential property (as opposed to a commercial property). A service agreement is helpful because it provides the terms and conditions of the arrangement. What specific services will the interior designer provide? How will the furnishings and fixtures be purchased? How and when will client approvals be given? Who will manage any third party contractors or installers? How and when will the interior designer be paid? These are all questions that will be answered in the service agreement. In addition, the service agreement will reaffirm that an employer/employee relationship is not created.

Among others, this form includes the following provisions:
Project
Services
Design Concept and Specifications
Time of Completion and Approvals
Fees and Manner of Payment
Ownership of Project Documents
Right to Photograph

This packet includes:
(1) General Information & Checklist;
(2) Information about the Residential Interior Design Service Agreement;
(3) Step-by-Step Instructions for filling out the agreement;
(4) The Residential Interior Design Service Agreement (the "Agreement")

This form can be used in all states.
Number of Pages18
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#33511
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Residential Interior Design Service Agreement
 

 

 
This Residential Interior Design Service Agreement (the “Agreement”) is dated as of ________________________, 20____, by and between _______________________
______________________________________________ (“Contractor”) and ____________________________________________(“Client”) (collectively the “Parties”).  The Parties agree as follows:
 
1.   PROJECT:  The Agreement pertains to the following site ("Project"):
_______________________________________________________________________________________________________________________________________________________________________________________________________________ (specify address, title and/or other description of the Project)
 
The Project pertains to the interiors of the following areas within the location specified above: (Check all that apply)
 
   Entryway
   Family Room
   Living Room
   Dining Room
   Kitchen
   Home Office
   Master Bedroom
   Master Bath
   Bedroom (specify _____________)
   Bedroom (specify _____________)
   Bedroom (specify _____________)
   Bath (specify _____________)
   Bath (specify _____________)
   Bath (specify _____________)
   Closet (specify _____________)
   Recreation Room
   Sunroom
   Basement
   Other (specify _____________)
 
 
2.   SERVICES:  Contractor will perform the residential interior design services described below (the "Services"):
 
(a)   DESIGN CONCEPT:  In this phase of the Project, Contractor shall perform the following:  (check all that apply)
 
   Evaluate and measure space, and take inventory of existing furniture, furnishings and equipment.
 
   Prepare the following schematics/plans based upon Client's design preferences and functional requirements:
 
 Space             Colors, Materials, Finishes
 Furniture/Furnishings    Lighting
 Cabinets          Built-ins
 Other_____________   
 
   Provide visual references, samples and other materials to generally represent the initial design concept (e.g. furniture/furnishings, fabric, color palettes, interior finishes, wall coverings, floor coverings, ceiling treatments, lighting treatments, and window treatments).
 
   Other
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
(Specify other Services to be performed, e.g., additional meetings with Client to discuss and refine the Design Concept, etc.  Attach an appendix if you require more space)
 
(b)   DESIGN SPECIFICATIONS:  In this phase of the Project, Contractor shall perform the following:  (check all that apply)
 
   Select for purchase the following required items:
 
 Furniture/Furnishings (________________________________________)
 Light Fixtures (______________________________________________)
 Flooring (__________________________________________________)
 Wall Covering (_____________________________________________)
 Cabinets (__________________________________________________)
 Built-ins (__________________________________________________)
 Window Treatments (_________________________________________)
 Ceiling Treatments (__________________________________________)
 Fixtures (___________________________________________________)
 Accessories (________________________________________________)
 Art (_______________________________________________________)
 Other (_____________________________________________________)
 
   Custom design the following required items:
 
 Furniture/Furnishings (________________________________________)
 Light Fixtures (______________________________________________)
 Flooring (__________________________________________________)
 Wall Covering (_____________________________________________)
 Cabinets (__________________________________________________)
 Built-ins (__________________________________________________)
 Window Treatments (_________________________________________)
 Ceiling Treatments (__________________________________________)
 Fixtures (___________________________________________________)
 Accessories (________________________________________________)
 Art (_______________________________________________________)
 Other (_____________________________________________________)
 
   Other
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
(Specify other Services to be performed, e.g., additional meetings with Client to discuss and refine the Design Specifications, etc.  Attach an appendix if you require more space)
 
(c)   PURCHASING: In this phase of the Project, Contractor shall perform the following:  (check all that apply)
 
   Prepare and submit for Clients written approval purchase orders for the purchase of the items specified above.
 
 Such purchase orders shall identify the item, price, applicable sales tax,
 and freight cost.
 
 The price of each item to Client shall be the amount charged to   Contractor by the supplier of such item, plus a purchase fee of _______ Percent (____%).
 
 A deposit of ______ _______ Percent (____%) of the Client Price is due prior to issuance of the purchase orders.
 
 Custom merchandise is non-refundable. Custom merchandise will be identified as such on the purchase orders. All sales of custom merchandise are final.
 
   Other
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
(Specify other Services to be performed, e.g., additional meetings with Client to discuss purchase orders, whether Contractor will be responsible for receipt, inspection and acceptance on behalf of Client of furniture, furnishings and equipment at time of delivery, etc.  Attach an appendix if you require more space)
 
(d)   THIRD PARTY CONTRACTORS AND INSTALLERS:  If the Project requires the engagement of Third Party Contractors and/or Installers to perform certain technical work, the following provisions shall apply: (check all that apply)
 
   Based on the Parties' discussions, the construction budget for this Project is _____________________ Dollars ($__________), and the technical work to be performed includes the following:  (check all that apply)
 
 Lighting           Plumbing
 Electrical          Carpentry/Woodwork
 Heating          Air Conditioning
 Ventilation          Flooring
 Countertops          Window Treatment
 Art Installation       Other_____________
 
   Should Client require changes in the Project scope during this phase, the above budget will be amended with Client's written consent only.  Changes in Project scope include the following:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
(Specify.  Attach an appendix if you require more space)
 
   The Third Party Contractors and/or Installers will be engaged as follows:
 
 Contractor will refer Client to appropriate licensed and insured Third
Party Contractors and/or Installers.
 
 Contractor will choose appropriate licensed and insured Third Party
Contractors and/or Installers.
 
 Client will directly contract with the applicable licensed and insured      Third Party Contractors and/or Installers.  
 
 Contractor will write work contracts for technical work to be performed
by the applicable licensed and insured Third Party Contractors and/or
Installers.
 
 Contractor is not responsible for the performance, quality, timely
completion, means, methods, techniques, sequences or procedures of
construction, fabrication, procurement, shipment, delivery or
installation, or for safety precautions and programs in connection with
work performed by Third Party Contractors and/or Installers, since
these are solely the Third Party Contractors' and/or Installers'
responsibility under their respective contracts. (optional)
 
   Contractor will manage the Third Party Contractors and/or Installers as follows:
 
 Meet with and/or schedule any and all Third Party Contractors and/or
Installers for estimates, delivery, or other purposes
 
 Coordinate all Third Party Contractors' and/or Installers' schedules and
create a timeline based thereon
 
 Review all Third Party Contractors' and/or Installers' work to determine
whether the work is preceding in general conformity with the Design
Concepts and Specifications and timeline
 
 
 Provide constant observation of all Third Party Contractors' and/or
Installers' work at the Project site
   
3.   TIME OF COMPLETION AND APPROVALS:  The Services shall be completed according to the following schedule:
 
(a)   DESIGN CONCEPT:  The Services for the Design Concept phase shall begin on  ________________, 20__, and shall be submitted for Client's final written approval on or before ________________, 20__.
 
(b)   DESIGN SPECIFICATIONS:  The Services for the Design Specifications phase shall begin on  ________________, 20__, and shall be submitted for Client's final written approval on or before ________________, 20__.
 
(c)   PURCHASING:  The Services for the Purchasing phase shall begin on ________________, 20__, and shall be submitted for Client's final written approval on or before ________________, 20__.
 
(d)   THIRD PARTY CONTRACTORS AND INSTALLERS:  If the Project requires the engagement of Third Party Contractors and/or Installers, the Services for this phase shall begin on ________________, 20__, and shall be completed on or before ________________, 20__.
 
4.   SERVICES ESTIMATE AND ADDITIONAL SERVICES:  Based on the Parties' discussions, the estimate for Services to complete the Project is:  (Mark the applicable provision(s))
 
   ___________ (___) hours, not to exceed ___________ (___) hours.
 
   _____________________ Dollars ($__________) fixed fee.
 
   Should additional Services above and beyond those covered in this Agreement be required, the above estimate for Services will be amended with Client's consent only.  Additional Services include the following:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
(Specify.  Attach an appendix if you require more space)
 
5.   PAYMENT:  (Mark the applicable provision(s))
 
(a)   FEES:
 
   An initial payment of _____________________ Dollars ($__________) is payable upon execution of this Agreement and will be credited to Client's account.
 
   Client shall pay Contractor for the Services the rate of __________________ Dollars ($__________) per hour.
 
   Client shall pay Contractor for the Services the sum of __________________ Dollars ($__________).  Such fixed fee shall cover Contractor's costs exclusive of reimbursement for expenses.  
 
(b)   MANNER OF PAYMENT:  The payment(s) shall be paid in the following manner:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________(Here you should describe when and how the payments will be made.  If Contractor bills by the hour, how often will invoices be sent, and when will payment be due?  If Contractor charges a fixed fee, will payments be due in installments, and when? Will payment be in the form of cash, check, or credit card?)
 
6.   REIMBURSABLE EXPENSES:  (Mark the applicable provision(s))
 
   Client shall reimburse Contractor for the following expenses and out-of-pocket costs related to the Project:
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
(E.g. approved long distance travel, toll phone calls, duplication services, postage and handling, permits, etc.  Attach an appendix if you require more space)
 
7.   PROJECT ACCOUNT RECORDS:  Contractor shall be responsible for keeping project account records, and such records shall be made available to Client or Client's authorized representative at a mutually convenient time.  (optional)
8.   OWNERSHIP OF PROJECT DOCUMENTS:  The schematics, plans and other documents prepared by Contractor for this project are Contractor's property for use solely with respect to the Project, and shall not be used by Client or others on other projects, except by agreement in writing.  Unless otherwise provided, Contractor shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights, including the copyright.  Client shall be permitted to retain copies for information and reference in connection with the Client's use and occupancy of the Project. (optional)
 
9.   RIGHT TO PHOTOGRAPH:  Client agrees to permit Contractor to photograph the Project upon completion.  Contractor will be entitled to use such photographs for portfolio and business purposes, but Contractor shall not disclose the Project location or Client's name without Client's prior written consent.(optional)
10.   ARBITRATION:  The Parties agree that any dispute or controversy arising out of this Agreement shall be settled by Arbitration to be held in __________County, state of ______________, in accordance with the rules then in effect of the American Arbitration Association.  The arbitrator may grant injunctions or other relief in such dispute or controversy.  The decision of the arbitrator shall be final, conclusive and binding on the Parties.  Judgment may be entered on the arbitrators decision in any court having jurisdiction.  The Parties shall each pay one-half of the costs and expenses of such arbitration, and each of the Parties shall separately pay counsel fees and expenses. (optional)
11.   ATTORNEYS' FEES AND COSTS:  In the event that it becomes necessary to enforce any of the terms of this Agreement, the defaulting party agrees to pay all reasonable attorneys' fees and costs incurred therein. (optional)
12.   LIMITATION ON LIABILITY:  Client holds Contractor harmless for any claim, loss, damage or injury to any person or property arising, either directly or indirectly, from Contractor's performance. (optional)
 
13.   TERM:  (Mark the applicable provision(s))
 
   The term of this Agreement shall begin on _________________, 20______, and shall continue until terminated by either Party. Termination requires the terminating Party to give prior written notice to the non-terminating Party. 
 
14.   CANCELLATION: (Mark the applicable provision(s))
 
   Both Client and Contractor reserve the right to cancel this Agreement upon not less than ___________ days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination.
 
   In the event of cancellation not the fault of Contractor, Client shall be liable for any and all balances owed in full, including but not limited to fees for services rendered, reimbursable expenses, pending purchase orders as of the cancellation date, etc.
 
15.   NOTICE:  Any notice required to be given to either Party under this Agreement shall be sent via registered U.S. Mail to the appropriate address below:
   
If to Client:
                                                                                    _______
If to Contractor:
                                                                                    _______
 
16.   GENERAL PROVISIONS:
 
(a)   All work shall be completed in a good and workmanlike manner, and, if applicable, in compliance with all building codes and other applicable laws.
 
(b)   To the extent required by law all work shall be performed by individuals duly licensed and authorized by law to perform the work.
 
(c)   Contractor warrants that he/she/it is adequately insured for injury to his/her/its employees and others incurring loss or injury as a result of the acts of Contractor or his/her/its employees.
 
(d)   In the event Client shall fail to pay any periodic or installment payment due hereunder, Contractor may cease work without breach pending payment or resolution of dispute.
 
(e)   Contractor shall not be liable for any delay or nonperformance due to circumstances beyond his/her/its control.  
 
(f)   Contractor is an independent contractor and not an employee of Client.
 
(g)   Any changes to this document must be signed by both Contractor and Client.
 
(h)   This Agreement shall be construed in accordance with the laws of the state of   _____________.
 
(i)   Neither the Client nor the Contractor may assign this Agreement without prior written consent from the non-assigning party.
 
(j)   The headings of the sections herein are for convenience only, and shall not affect the meaning of the provisions of this Agreement.
 
(k)   This Agreement constitutes the entire agreement between the Client and the Contractor, and supersedes any prior understanding or representation of any kind preceding the date of this Agreement.  There are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Agreement.
 
(l)   If any part of this contract is deemed invalid, illegal or unenforceable, the remaining provisions of this contract will remain valid and enforceable as to both parties.
 
 
IN WITNESS WHEREOF the Parties have executed this Agreement on the date first written above.
 
CLIENT:                  CONTRACTOR:
_______________________________      ______________________________
Signature                  Signature
 
_______________________________      ______________________________
Name (please print)               Name (please print)
 
_______________________________      ______________________________
Title (if applicable)               Title (if applicable)

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