Wedding Planner Agreement

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Wedding Planner Agreement Kit with Agreements and Forms used to select and hire a Wedding Planner.

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Planning a wedding often requires a monumental amount of patience and research and endless decision making. Whether your wedding is small or large, the wedding planning process is time consuming. If you don’t have the temperament or simply don’t have the time, a wedding planner is definitely a good alternative.

Ideally, a wedding planner will shoulder the bulk of the coordination regarding your special day. Taking the lead in organizing, preparing, as well as communicating with various vendors and wedding party participants, your wedding planner can make a potentially stressful process less painful. And because this is what a planner is trained to do, and does, all year long, they can more seamlessly plan the event, streamlining the process for you and your fiancé.

However, while securing a planner can definitely lighten the load, you need to find the right person for you. And you need to protect yourself to the extent possible. So before hiring your planner, you should do some checking, from sources such as wedding guides, local vendors and the internet. Get references. And no matter how highly recommended, you should interact enough to know that you get along well and that you understand each other. Here you will find suggested questions to put to your prospective planner, as well as other guidelines to follow.

If you are hiring a wedding planner, you want to do it right. It is essential that your agreement be in writing, and it must define the scope, components and duration of your agreement. A well-drafted contract will help to avoid disputes, ensure that you get your money’s worth, and most important, help towards creating the wedding you want. The wedding planner agreement herein has all of this and more to offer any newlywed couple as they navigate through the engagement to “I Do”.

Included in this packet:
• Wedding Planner Guidelines
• Sample Questionnaire for Interviewing Prospective Wedding Planners
• Wedding Planner Agreement Instructions
• Wedding Planner Agreement

Number of Pages16
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#32339
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Wedding Planner Agreement

 

 

 
   This Wedding Planner Agreement (this “Agreement”) is entered into as of the ________of ____, 20__, by and between ___________________________ (“Wedding Planner”) and ____________________________  and ____________________________ (the “Engaged Couple”).  Each party hereinafter may be referred to individually as a “Party” or collectively as the “Parties.
WHEREAS, the Engaged Couple desires to secure the Wedding Planner to provide their event planning services on _______________ [date of Wedding] (the “Wedding”); and
WHEREAS, Whereas the Engaged Couple desires to employ the Wedding Planner for the planning, coordination, and assistance in planning their Wedding, to take place on ____________________________________________________ ____________________________________________________________[Insert the date[s], time[s], and exact location[s] of wedding ceremony and reception], and
WHEREAS, the Wedding Planner wishes to provide such services to the Engaged Couple in return for certain compensation;
   NOW, THEREFORE, in consideration of the mutual premises and covenants contained herein, it is hereby agreed by and between the Parties hereto as follows:
1.   SERVICES.  
A.  Services to be Performed.  The Engaged Couple desires the professional event planning and consulting services of the Wedding Planner be used in the planning and coordination of their Wedding.  These “Services” include but are not limited to, assistance, recommending and securing vendors in advance of the Wedding, coordination between parties and vendors and guests, supervision of vendors and parties in the months leading up to the Wedding,  planning and coordination of the Wedding Day, including but not limited to the itinerary of the Wedding Day, the timing, the supervision of the vendors and providers, and other tasks associated with event planning.  See Schedule A attached hereto for a more complete list of services.
B.  Services for Duration of Wedding.   The Wedding Planner agrees to be available and providing his/her services for the duration of the Wedding, ______________, 20__  from [time] to [time] at [site].
 C.  Reporting.  [optional]  Wedding Planner agrees to submit a progress report to the Engaged Couple every ___ weeks.  If requested by the Engaged Couple, the Wedding Planner shall submit any additional, reasonably requested reports or information regarding the Services.   
D.    Contact Information. The Wedding Planner can be reached in the following manner:_________________________ [provide at least 2 means of contact, including phone number and email].  In the event the Wedding Planner is temporarily unavailable, contact shall be ______________________ [name and numbers of assistant to the Wedding Planner.]  In the event that the Wedding Planner needs to contact the Engaged Couple, he/she may contact them in the following manner: __________________________________________________ [insert bride and groom contact information hereprovide back-up contact information for others if necessary].
2.   ASSURANCES.  
No one other than the Wedding Planner will provide services for the Wedding without the prior and specific approval by the Engaged Couple.  In such case as the Engaged Couple approves of the use of experienced event-planning representatives/assistants of the Wedding Planner, the base compensation discussed in this agreement are to include the services of such persons.
3.   FINAL WEDDING DECISIONS.
The Wedding Planner agrees that any and all decisions regarding the Wedding are at the direction and discretion of the Engaged Couple.  Final decisions include, but are not limited to final floral selections, music selections, decoration selections, as well as final selections regarding invitations, programs, readings, etc.  Additionally, the final decision to hire a specific vendor or vendors is at the sole and complete discretion of the Engaged Couple.  Each vendor contract is between the Engaged Couple and the vendors, separate of this contract.
4.   NOT AN EMPLOYEE.  
 
Nothing in this Agreement shall be construed to create an employee-employer relationship between the Wedding Planner and Engaged Couple.  The Wedding Planner is an independent contractor and not an employee of the Engaged Couple.
5.   PAYMENT.  (choose one option below)
     [For payment in installments]  In consideration for the Services set forth in this contract, the Engaged Couple shall pay the Wedding Planner the sum of ____________ dollars ($_________) on the following schedule:
First payment of ($ ______________) to be paid on________________________ [at outset of contract]; Second Payment of  ($_______________________) to be paid on ________________________ (agreed upon date, usually 2/3rds of the way to the Wedding); Third and final payment of ($________________) to be paid on the date of the Wedding.
   [or]
    [One-Time Payment]  In consideration for the Services set forth in this contract, the Engaged Couple shall pay the Wedding Planner the sum of  ________________ Dollars ($________) upon completion of the Services, on the date of the Wedding.
   [or]
 [Small Fee/Deposit to Secure Services at Outset and the rest to be paid at the Wedding]  In consideration for the Services set forth in this contract, the Engaged Couple shall pay the Wedding Planner the sum of  ________________ Dollars ($________) equaling ___% of the total fee to be paid to Wedding Planner upon execution of this Agreement and the sum of  ________________ Dollars ($________) equaling ___% of the total fee to be paid to Wedding Planner upon completion the Services.
6.    EXPENSES.  The Wedding Planner shall be responsible for all expenses incurred while performing services under this Agreement except for the following “Authorized Expenses” incurred in connection with the performance of the Services, which shall be paid by the Engaged Couple: [Unless special circumstances exist, we recommend that you write “None” in this section].
________________________________________________________________________________________________________________________________________________________________________________________________________________________
The Wedding Planner shall submit an itemized invoice of all Authorized Expenses to the Engage Couple. The Engaged Couple shall pay such invoice within ten (10) days of receipt.
7.  COMPLIANCE WITH LAWS.
 
   All work performed under this Agreement shall be completed in a professional manner and in compliance with all applicable laws.  To the extent required by law, the Services shall be performed by individuals duly licensed and authorized by law to perform such work.   
8.    TERMINATION.
 
A.   Termination of Contract. This Agreement shall continue in full force and effect until such time as the Services are fully completed; provided, however, that: (i) either party may terminate this Agreement at any time by giving the non-terminating party ____ (____) days written notice; or (ii) in the event the Engaged Couple fails to pay any periodic or installment payment due hereunder, the Wedding Planner may cease work without breach pending payment or resolution of such dispute;
B.   Refund/Cancellation.  Parties agree that in case of termination of this contract within 30 days of execution, the Wedding Planner agrees to provide a complete refund of any deposit or monies paid by the Engaged Couple, less any costs provided for in this contract.  In case of termination of this contract within ________ [time frame] of the wedding, Parties agree that ___% of monies paid will be refunded.  [The refund amount should get smaller as the wedding dated approaches, as the Wedding Planner will theoretically have been working all along.  Consider having 2 or 3 different time frames with corresponding percentage for refund calculation.  Again, to protect the interests of the Engaged Couple, it is always best to delay final payment until the day of the Wedding and/or to be in contact throughout the process to determine if all work is getting done.  That way, even if one party terminates, the wedding can proceed normally. This provision does not apply to refund/cancellation policies for individual vendors, which should be clearly designated in the contracts entered into with those individual vendors.]
9.  RETURN OF MATERIALS.  
The Wedding Planner agrees that upon the termination of this Agreement, he/she will deliver to the Engaged Couple (and will not keep in his/her possession, recreate or deliver to anyone else) any and all items belonging to the Engaged Couple.  This is includes, but is not limited to, family heirlooms, memorabilia, antiques, jewelry or other materials related to the Wedding.
10.   GENERAL PROVISIONS.
 
A.  Notices.11.1. Notices.  Any notice or other communication provided for herein or given hereunder to a Party hereto shall be sent to the respective Party as follows:
Wedding Contractor:
____________________________________________________________
 
Engaged Couple:
____________________________________________________________
or to such other address or contact information with respect to a Party as such Party shall notify the other in writing.
B.  Waiver and Amendment. Neither Party may waive any of the terms or conditions of this Agreement, nor may this Agreement be amended or modified, except by a duly signed writing referring to the specific provision to be waived, amended or modified.
C.  Entire Agreement.  This Agreement constitutes the entire agreement with respect to the subject matter hereof, and supersedes all other prior agreements and understandings, both written and oral, among the parties hereto.
D.  Severability.  Whenever possible, each provision of this Agreement will be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect under any applicable law or rule in any jurisdiction, such invalidity, illegality or unenforceability will not affect any other provision or any other jurisdiction, but this Agreement will be reformed, construed and enforced in such jurisdiction as if such invalid, illegal or unenforceable provisions had never been contained herein.
E.  Governing Law. This Agreement shall be governed by the laws of the State of _____________, without regard to its conflicts of law provisions.
F.  No Representations.  Neither Party has relied upon any representations or statements made by the other Party hereto which are not specifically set forth in this Agreement.
G.  Counterparts/Electronic Signatures.  This Agreement may be executed in one or more counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument.  For purposes of this Agreement, use of a facsimile, e-mail or other electronic medium shall have the same force and effect as an original signature.
 
 
[SIGNATURE PAGE FOLLOWS]
         IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the date first written above.
 
ENGAGED COUPLE               WEDDING PLANNER
______________________________         ______________________________
Name: ________________________            Name: ________________________
 
______________________________
Name: ________________________
 
 
 
 
EXAMPLE SCHEDULE A
   The Wedding Planner agrees to provide multiple recommendations for the following vendors/service providers: DJ, Bands, Caterers, Florists, Photographers, Videographers, Calligraphers, officiants, Venues, Invitations, Hair & Make Up, Rehearsal Dinner Locations, Transportation;
   The Wedding Planner agrees to provide such recommendations in advance of the Wedding, allowing ample time to interview, select and secure services for the Wedding. [consider creating a timeline for making such selectionssee the wedding planning checklist provided on this website for guidance];
   The Wedding Planner agrees to provide written notice of the dates and timeline associated with the vendors, including but not limited to the payment schedule, the cancellation / refund policies of individual vendors, and additional information deemed necessary by the Wedding Planner;
   The Wedding Planner agrees to assist in negotiations with individual vendors, although all final decisions are to be made by the Engaged Couple;
   Wedding Planner and his/her staff will assist in the ordering, labeling, and mailing of Wedding Invitations;
    The Wedding Planner and his/her staff will assist in the creation and ordering of programs, menus, table signs, etc for distribution and placement at the ceremony and reception, as well as coordination of table settings, centerpieces, assigned seating, etc;
   The Wedding Planner will assist in the creation and distribution of itineraries for members of the wedding party;
   The Wedding Planner assists in the coordination of services and events to help ensure the smooth operation, transition, and cooperation of all service providers at the reception;
    Parties agree that regular meetings, timing to be determined by parties to this agreement, will also be utilized to facilitate planning as well as keep Parties apprised of developments.
 

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