Letter of Recommendation for Employment

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This Letter of Recommendation for Employment package contains various letters which will recommend or verify an employee's employment. These letters can easily be tailored to fit your unique needs.

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This Letter of Recommendation for Employment package contains a variety of letters which will recommend an employee for a position with another company. These letters range from one which serves as verification of employment to a detailed reference letter which sets out both professional and personal characteristics of the individual. It is imperative that an employee's reference letter be well-written and succinct. The forms contained in this Letter of Recommendation for Employment package can easily be tailored to fit your unique needs and can be sent via email or regular mail.

This Letter of Recommendation for Employment contains:
  • Recommendation Letters: Three letters which articulate an employee's excellent work record and his/her qualifications for the new position;
  • Reference/Verification Letters: A letter which only contains a reference and another which verifies the dates the individual was employed.

Protect your rights by using our attorney-prepared forms.

This attorney-prepared packet contains:
  1. General Instructions
  2. Letter of Recommendation for Employment
State Law Compliance: This form complies with the laws of all states
Number of Pages9
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#28094
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
Information & Instructions
Recommendation for Employment

This kit is designed to assist you in drafting a letter of recommendation for employment.  Included in this kit are:
1.   General Guidelines for Composing a Letter of Recommendation;
2.   One Sample Letters of Recommendation; and
3.   Letter of Recommendation - Template

The purchase and use of this form is subject to the “Terms and Conditions” found at www.FindLegalForms.comGUIDELINES FOR COMPOSING A LETTER OF RECOMMENDATION

1.   Should You Write the Letter? Youve been asked to write a letter of recommendation.  The first thing you should decide is whether or not you should write the letter.  

   Do you know the candidate well enough to write a letter?  Writing a letter for someone that you barely know can be quite difficult because you have little experience with him/her to draw upon for your evaluation.  

   Can you give the candidate an enthusiastic and strong recommendation?  If you cant, it may be better to decline.  Lukewarm letters of recommendation can be very harmful to an applicants chances, and exceedingly negative reviews may end up reflecting poorly upon you, the writer, even more so than your subject.  Its better just to be honest with the candidate in advance.

2.   Gathering Information.  Once youve decided to write the letter, you should gather the information youll need to actually compose it.  Make a list for yourself of the candidates attributes, positive experiences youve had with the candidate, short anecdotes that exemplify the candidates character, etc.  Dont be afraid to ask the candidate to provide you with a resume or any other information that you think may be helpful in writing the letter.

3.   Writing the Letter.  A letter of recommendation is generally made up of four parts:

   Purpose of the Letter  The first paragraph of the letter will serve to inform your reader of the purpose of the letter.  

“I am writing to recommend Sally Taylor for the position of marketing representative ...

   Experience with the Candidate  The next part of the letter will inform your reader of i] how you know the candidate [including the length of your relationship]; ii] the specific instances where you have instructed, worked beside or supervised the candidate; and iii] how well the candidate performed the various projects, lessons, or tasks.  This section will generally be one to two paragraphs in length.

“I have been Sallys supervisor for two years.  During this time, Sally has been one of my strongest employees.  On the many projects I have assigned her, she has consistently met or exceeded my expectations ...

   Personal Attributes of the Candidate  The next part of the letter will usually include a description of the candidates character or personal attributes.  Whereas the previous section dealt with concrete instances where the candidate excelled, this section allows you to discuss the candidates character in a more subjective way.  

“Sally is a creative thinker.  You know that when you assign her a project, she will not only complete it, she will have completed it in a way you never considered.

   Conclusion- This is the last paragraph of your letter and will quickly summarize why you are recommending the candidate [usually one or two sentences].  In this paragraph you can also include your contact information in case a potential employer would like to follow up with you.  If you would prefer not to receive a phone call, give them your email.  

4.   Delivering the Letter.  The potential employer may give the candidate instructions on how the letter of recommendation is to be delivered to them.  Many employers will require that you mail the letter the letter directly to them.  They may, however, request that the letters of recommendation accompany all of the other application materials.  It is best to place the letter in a sealed envelope and then deliver it to the candidate.  If youd like to also give the candidate a copy of the letter for their review, youre free to do so.

Sample Letter of Recommendation #1

August 20, 2005

Grace Leigh
VP Marketing
Takoma Technologies
215 Gimbel Road
Topeka, KS  66931
LexStack Industries
Human Resources Department,
1502 Iowa Blvd.
Lawrence, KS  66045

Dear Sirs/Madams:

I am writing to recommend Stephanie Turner for the position of project manager.  

I have had the pleasure of supervising Stephanie for the last two years in her position as sales representative for Takoma Technologies.  This position mainly consists of working with potential clients to: i] assess their need for our products; ii] explain the services and products we offer; iii] differentiate us from our competitors; and iv] give our company a human face. Because of this, it is important for all of our representatives to be good communicators and comfortable working with people.  Stephanie has far exceeded our expectations for an employee in this position.  She is articulate, down to earth, and has a maturity that immediately puts people at ease.

Stephanies sales numbers are always in the top ten percent for our representatives.  In addition, we have had a number of clients contact us to tell us how much they enjoyed working with her and their satisfaction with the service she has provided them.  

Although it will be difficult to replace Stephanie, it is clear to us that she has outgrown this position and that her talents would be better used in a more challenging position.  
Because of this, I wholeheartedly recommend Stephanie for the position of project manager.  She would make a wonderful addition to your team.

If you have any further questions, please do not hesitate to contact me at [555] 555-1734.

Best Regards,

Grace Leigh

Letter of Recommendation - Template


[Your Name]
[Address Line 1]
[Address Line 2]
[City, State, ZIP]

[Addressees Name]
[Address Line 1]
[Address Line 2]
[City, State, ZIP]

Dear [Name]:

I am writing to recommend   [name of candidate]    for employment with your company.

I supervised   [Name of candidate]  while he/she was an employee of   [candidates prior employer]   .  During that time, he/she proved to be a bright, capable, and hard-working individual.    [Briefly describe a specific experience or project with the candidate that illustrates his/her abilities]                                    .

In my opinion,   [name of candidate]    would make an outstanding addition to your team.  He/she has my full endorsement.


[Printed name]

Letter of Recommendation - Template 2


[Return Address Goes Here]

[Recipient Address Goes Here]

[Salutation [greeting] Goes Here]

This letter is in reference to [name]. [He/She] was an employee of [company name] for [time employed] as [position].

During [his/her] time with [company name], [first name] proved to be an excellent employee with a strong work ethic and a deep desire to learn. [further description]

I would recommend [first name] for any appropriate position available, without reservation. [He/She] would be a valuable asset to any company.

Thank you for your time.

[Closing Goes Here]

[Printed name]

Letter of Recommendation - Template 3


[Return Address Goes Here]

[Recipient Address Goes Here]

[Salutation [greeting] Goes Here]

This letter is in response to your request for a reference for [name of employee]. I give [her/him] an unqualified recommendation.  [First name of employee] was [job title] at our company from [range of dates].  During that time, [she/he] was an exceptional, hardworking employee, with [positive attributes].  [Optional additional accolades.]

We were very sorry to see [First name of employee] leave. You won't be disappointed if you decide to hire [First name of employee].  Please feel free to call if you require additional information.

[Closing Goes Here]

[Printed name]

Letter of Recommendation - Template 4


[Return Address Goes Here]

[Recipient Address Goes Here]

[Salutation [greeting] Goes Here]

I am writing to you in response to your request for a reference for [name of employee], who worked for [Company Name] as [job title] from [range of dates].  During that time, [he/she] performed all [his/her] major duties as required and had no problem cooperating with [his/her] co-workers.  [Optional additional accolades.]

Please feel free to call me at [telephone number] if you require additional information.

[Closing Goes Here]

[Printed name]

Letter of Recommendation - Template 5


[Return Address Goes Here]

[Recipient Address Goes Here]

[Salutation [greeting] Goes Here]

This letter is in response to your request for employment verification for [name].  [name] [was/has been] an employee at [company name] from [start date] to [end date].  [Optional job title.]

[Closing Goes Here]

[Printed name]

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