Event Space Rental

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This kit is designed to assist you in preparing an agreement for the rental of event space.

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When renting out a space for an event, it is important to ensure that both parties to the agreement understand all of their obligations and rights with respect to the use of the space. What kind of activities will be permitted, who will be responsible for damage to the property, and the dates, times and fees associated are all key elements of such an arrangement. Once these terms are settled and agreed upon in advance and in writing, the parties are substantially more likely to enjoy a hassle-free event planning process.

For use in all states.

Among others, this form includes the following provisions:
• Event Date
• Space Description
• Fees
• Cancellations
• Conditions of Premises
• Right of Entry
• Indemnification
• Force Majeure
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.















Event Space Rental Agreement









This Packet Includes:
1. Information
2. Event Space Rental Agreement





Information
Event Space Rental Agreement

This kit is designed to assist you in preparing an agreement for the rental of event space.

When renting out a space for an event, it is important to ensure that both parties to the agreement understand all of their obligations and rights with respect to the use of the space.  What kind of activities will be permitted, who will be responsible for damage to the property, and the dates, times and fees associated are all key elements of such an arrangement.  Once these terms are settled and agreed upon in advance and in writing, the parties are substantially more likely to enjoy a hassle-free event planning process.

Fill in and adapt the sample agreement attached below to fit the needs of your particular situation.  Make sure to delete the italicized instructions included in the sample before completing your agreement, as they are there only to assist you in your preparation of the document.







DISCLAIMER:

FindLegalForms, Inc. (“FLF”) is not a law firm and does not provide legal advice. The use of these materials is not a substitute for legal advice. Only an attorney can provide legal advice.  An attorney should be consulted for all serious legal matters.  No Attorney-Client relationship is created by use of these materials.  

THESE MATERIALS ARE PROVIDED “AS-IS.  FLF DOES NOT GIVE ANY EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, SUITABILITY OR COMPLETENESS FOR ANY OF THE MATERIALS FOR YOUR PARTICULAR NEEDS.  THE MATERIALS ARE USED AT YOUR OWN RISK.  IN NO EVENT WILL:  I) FLF, ITS AGENTS, PARTNERS, OR AFFILIATES; OR II) THE PROVIDERS, AUTHORS OR PUBLISHERS OF ITS MATERIALS, BE RESPONSIBLE OR LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATE OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER USED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THESE MATERIALS.



Event Space Rental Agreement
for
  (Name of Event Space Owner)  

THIS AGREEMENT (the “Agreement”), made as of this          day of               ., 20     , is by and between                       (the “Owner”), whose business address is                                    , and                 (the “Renter,” and collectively, the “Parties”).

WHEREAS, Renter wishes to use Owners space for    (briefly describe nature of event, including date and time)                (the “Event”);

In consideration of the mutual promises and covenants contained herein, the Parties agree as follows:

1.  Space Rental.  Owner hereby grants to Renter a limited and revocable license (the “License”) to use the following space:                    (the “Space”).  The License permits Owner to use the Space only on the Event Date, during the hours specified below, and only for the purposes set forth in this Agreement.

2.  Event Date.  The Event shall be held on          , 20    (the “Event Date”), between the hours of       :    and       :   .  Renter shall not have access to the Space at any time other than during these hours on the Event Date, unless Renter receives prior written permission from Owner.

3.  Fees.  Renter shall pay to Owner a total fee of $          (the “Rental Fee”) for the use of the Space.  Included in the total Rental Fee shall be a deposit of $          (the “Deposit”), which must be paid to Owner upon the execution of this Agreement.  Owner shall have no obligations under this Agreement until the Deposit is paid in full.  The remainder of the total Rental Fee is due in full by    :   , on          , 20     (the “Payment Due Date”).  If Renter fails to pay the full Rental Fee by the Payment Due Date, Owner shall have the right to revoke the License and to keep the full amount of the Deposit.

4.  Cancellations.  If Renter cancels the reservation for the Event within 21 days of the Event Date, Owner shall refund to Renter the Rental Fee, but Owner shall be entitled in this case to retain the Deposit.  If Renter cancels the reservation for the Event within 7 days of the Event, Owner shall be entitled to retain the entire Rental Fee, including the Deposit.

5.  Condition of Premises.  Owner shall make sure that the Space conforms to the following specifications by the Event Date:                                                                                                                                                  
                     ___               .

Aside from the specifications set forth above, the Space shall be provided as-is, and Owner makes no warranty to Renter regarding the suitability of the Space for Renters intended use.  Renter shall leave the Space in the same or similar condition as when Renter entered.  Renter shall be responsible for any damage caused to the Space beyond ordinary wear and tear, and shall be required to arrange for the repair of any such damage.  In the event that Renter does not satisfactorily arrange for such repair, Owner shall be entitled to arrange for any necessary repairs at Renters expense.  Renter shall reimburse Owner for any such repairs within 30 days of receipt of Owners written request for reimbursement, which request shall be accompanied by written verification of the amount of the expenses incurred.

6.  Additional Services.  Owner shall provide to Renter the services set forth in Schedule A (the “Additional Services”) in connection with the rental of the Space under this Agreement.

7.  Right of Entry.  Owner shall have the right to enter the Space at any time for any reasonable purpose, including any emergency that may threaten damage to Owners property, or injury to any person in or near the Space.

8.  Indemnification.  Renter hereby indemnifies and holds harmless Owner, its employees, officers, and directors from any damages, actions, suits, claims, or other costs (including reasonable attorneys fees) arising out of or in connection with any damage to any property or any injury caused to any person (including death) caused by Renters use of the Space, including any acts or omissions on the part of Renter, its employees, officers, directors, independent contractors, or other agents.  Renter shall notify Owner of any damage or injury of which it has knowledge in, to, or near the Space, regardless of the cause of such damage or injury.

9.  Permitted Use.  Renter is authorized pursuant to the License to use the Space to hold the Event, and for no other purpose, unless Owner gives Renter prior written authorization for additional permitted uses.  Renter may not use the Space in any manner that may render the insurance for the Space or upon any of Owners property void, or which may result in increased insurance premiums for Owner with respect to the Space or any other of Owners property.

10.  Compliance with Laws.  Renter shall obtain and maintain any necessary permits, licenses, or other forms of permission necessary to use the Space according to the permitted uses set forth in Section 9 in a lawful manner.  Renter shall not use the Space in any manner that would violate local, state or federal laws or regulations.  Renter hereby indemnifies Owner, its employees, officers, directors, or other agents for any damages, penalties, fines, suits, actions, or other costs (including reasonable attorneys fees) arising out of or in connection with Renters violation of any local, state or federal law, rule, regulation or ordinance related to Renters use of the Space.

11.  Force Majeure.  In the event that Owner is unable, for reasons beyond its control, to make the Space available to Renter on the Event Date for the purposes as set forth in this Agreement, Renter shall have the option of choosing an alternate date to hold the Event (the “Alternate Event Date”), at no extra charge to Renter.  If Renter selects an Alternate Event Date that is reasonably acceptable to Owner, then the Alternate Event Date shall replace the Event Date for the purposes of this Agreement, and all obligations, rights, duties and privileges as set forth in this Agreement shall remain binding on the Parties.  If Renter and Owner cannot agree upon an Alternate Event Date within 30 days of the original Event Date, then Owner shall refund to Renter the full amount of the Rental Fee (including the full Deposit).  In neither case shall Owner be liable for any additional costs or damages suffered by Renter (over and above the Rental Fee) arising out of a rescheduling or cancellation of the Event pursuant to this Section 11.

12.  Revocation.  Owner shall have the right to revoke the License at any time prior to the Event Date, provided it gives Renter prior written notice of revocation.  In the event that Owner revokes the License prior to the Event for reasons other than nonpayment of fees or breach of this Agreement by Renter, Owner shall refund to Renter the full amount paid by Renter in connection with this Agreement, including the entire Deposit.

13.  Assignment.  Neither Party may assign or transfer their respective rights or obligations under this Agreement without prior written consent from the other Party.  Except that if the assignment or transfer is pursuant to a sale of all or substantially all of a Partys assets, or is pursuant to a sale of a Partys business, then no consent shall be required.  In the event that an assignment or transfer is made pursuant to either a sale of all or substantially all of the Partys assets or pursuant to a sale of the business, then written notice must be given of such transfer within 10 days of such assignment or transfer.

14.  Governing Law.  This Agreement shall be construed in accordance with, and governed in all respects by, the laws of the State of ___________________, without regard to conflicts of law principles.

15.  Counterparts.   This Agreement may be executed in several counterparts, each of which shall constitute an original and all of which, when taken together, shall constitute one agreement.

16.  Severability.   If any part or parts of this Agreement shall be held unenforceable for any reason, the remainder of this Agreement shall continue in full force and effect. If any provision of this Agreement is deemed invalid or unenforceable by any court of competent jurisdiction, and if limiting such provision would make the provision valid, then such provision shall be deemed to be construed as so limited.

17.  Notice.   Any notice required or otherwise given pursuant to this Agreement shall be in writing and mailed certified return receipt requested, postage prepaid, or delivered by overnight delivery service, addressed as follows:

   If to Renter:      
      
            

   If to Owner:         
         
      
      

18.  Headings.   The headings for section herein are for convenience only and shall not affect the meaning of the provisions of this Agreement.

19.  Entire Agreement.   This Agreement constitutes the entire agreement between Renter and Owner, and supersedes any prior understanding or representation of any kind preceding the date of this Agreement. There are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Agreement.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year first above written.


RENTER

                  
Signature

                  
Print Name

                  
Title

OWNER

                  
Signature

                  
Print Name

                  
Title


Schedule A

ADDITIONAL SERVICES
Number of Pages7
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#28170
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.















Event Space Rental Agreement









This Packet Includes:
1. Information
2. Event Space Rental Agreement





Information
Event Space Rental Agreement

This kit is designed to assist you in preparing an agreement for the rental of event space.

When renting out a space for an event, it is important to ensure that both parties to the agreement understand all of their obligations and rights with respect to the use of the space.  What kind of activities will be permitted, who will be responsible for damage to the property, and the dates, times and fees associated are all key elements of such an arrangement.  Once these terms are settled and agreed upon in advance and in writing, the parties are substantially more likely to enjoy a hassle-free event planning process.

Fill in and adapt the sample agreement attached below to fit the needs of your particular situation.  Make sure to delete the italicized instructions included in the sample before completing your agreement, as they are there only to assist you in your preparation of the document.







DISCLAIMER:

FindLegalForms, Inc. (“FLF”) is not a law firm and does not provide legal advice. The use of these materials is not a substitute for legal advice. Only an attorney can provide legal advice.  An attorney should be consulted for all serious legal matters.  No Attorney-Client relationship is created by use of these materials.  

THESE MATERIALS ARE PROVIDED “AS-IS.  FLF DOES NOT GIVE ANY EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, SUITABILITY OR COMPLETENESS FOR ANY OF THE MATERIALS FOR YOUR PARTICULAR NEEDS.  THE MATERIALS ARE USED AT YOUR OWN RISK.  IN NO EVENT WILL:  I) FLF, ITS AGENTS, PARTNERS, OR AFFILIATES; OR II) THE PROVIDERS, AUTHORS OR PUBLISHERS OF ITS MATERIALS, BE RESPONSIBLE OR LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATE OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER USED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THESE MATERIALS.



Event Space Rental Agreement
for
  (Name of Event Space Owner)  

THIS AGREEMENT (the “Agreement”), made as of this          day of               ., 20     , is by and between                       (the “Owner”), whose business address is                                    , and                 (the “Renter,” and collectively, the “Parties”).

WHEREAS, Renter wishes to use Owners space for    (briefly describe nature of event, including date and time)                (the “Event”);

In consideration of the mutual promises and covenants contained herein, the Parties agree as follows:

1.  Space Rental.  Owner hereby grants to Renter a limited and revocable license (the “License”) to use the following space:                    (the “Space”).  The License permits Owner to use the Space only on the Event Date, during the hours specified below, and only for the purposes set forth in this Agreement.

2.  Event Date.  The Event shall be held on          , 20    (the “Event Date”), between the hours of       :    and       :   .  Renter shall not have access to the Space at any time other than during these hours on the Event Date, unless Renter receives prior written permission from Owner.

3.  Fees.  Renter shall pay to Owner a total fee of $          (the “Rental Fee”) for the use of the Space.  Included in the total Rental Fee shall be a deposit of $          (the “Deposit”), which must be paid to Owner upon the execution of this Agreement.  Owner shall have no obligations under this Agreement until the Deposit is paid in full.  The remainder of the total Rental Fee is due in full by    :   , on          , 20     (the “Payment Due Date”).  If Renter fails to pay the full Rental Fee by the Payment Due Date, Owner shall have the right to revoke the License and to keep the full amount of the Deposit.

4.  Cancellations.  If Renter cancels the reservation for the Event within 21 days of the Event Date, Owner shall refund to Renter the Rental Fee, but Owner shall be entitled in this case to retain the Deposit.  If Renter cancels the reservation for the Event within 7 days of the Event, Owner shall be entitled to retain the entire Rental Fee, including the Deposit.

5.  Condition of Premises.  Owner shall make sure that the Space conforms to the following specifications by the Event Date:                                                                                                                                                  
                     ___               .

Aside from the specifications set forth above, the Space shall be provided as-is, and Owner makes no warranty to Renter regarding the suitability of the Space for Renters intended use.  Renter shall leave the Space in the same or similar condition as when Renter entered.  Renter shall be responsible for any damage caused to the Space beyond ordinary wear and tear, and shall be required to arrange for the repair of any such damage.  In the event that Renter does not satisfactorily arrange for such repair, Owner shall be entitled to arrange for any necessary repairs at Renters expense.  Renter shall reimburse Owner for any such repairs within 30 days of receipt of Owners written request for reimbursement, which request shall be accompanied by written verification of the amount of the expenses incurred.

6.  Additional Services.  Owner shall provide to Renter the services set forth in Schedule A (the “Additional Services”) in connection with the rental of the Space under this Agreement.

7.  Right of Entry.  Owner shall have the right to enter the Space at any time for any reasonable purpose, including any emergency that may threaten damage to Owners property, or injury to any person in or near the Space.

8.  Indemnification.  Renter hereby indemnifies and holds harmless Owner, its employees, officers, and directors from any damages, actions, suits, claims, or other costs (including reasonable attorneys fees) arising out of or in connection with any damage to any property or any injury caused to any person (including death) caused by Renters use of the Space, including any acts or omissions on the part of Renter, its employees, officers, directors, independent contractors, or other agents.  Renter shall notify Owner of any damage or injury of which it has knowledge in, to, or near the Space, regardless of the cause of such damage or injury.

9.  Permitted Use.  Renter is authorized pursuant to the License to use the Space to hold the Event, and for no other purpose, unless Owner gives Renter prior written authorization for additional permitted uses.  Renter may not use the Space in any manner that may render the insurance for the Space or upon any of Owners property void, or which may result in increased insurance premiums for Owner with respect to the Space or any other of Owners property.

10.  Compliance with Laws.  Renter shall obtain and maintain any necessary permits, licenses, or other forms of permission necessary to use the Space according to the permitted uses set forth in Section 9 in a lawful manner.  Renter shall not use the Space in any manner that would violate local, state or federal laws or regulations.  Renter hereby indemnifies Owner, its employees, officers, directors, or other agents for any damages, penalties, fines, suits, actions, or other costs (including reasonable attorneys fees) arising out of or in connection with Renters violation of any local, state or federal law, rule, regulation or ordinance related to Renters use of the Space.

11.  Force Majeure.  In the event that Owner is unable, for reasons beyond its control, to make the Space available to Renter on the Event Date for the purposes as set forth in this Agreement, Renter shall have the option of choosing an alternate date to hold the Event (the “Alternate Event Date”), at no extra charge to Renter.  If Renter selects an Alternate Event Date that is reasonably acceptable to Owner, then the Alternate Event Date shall replace the Event Date for the purposes of this Agreement, and all obligations, rights, duties and privileges as set forth in this Agreement shall remain binding on the Parties.  If Renter and Owner cannot agree upon an Alternate Event Date within 30 days of the original Event Date, then Owner shall refund to Renter the full amount of the Rental Fee (including the full Deposit).  In neither case shall Owner be liable for any additional costs or damages suffered by Renter (over and above the Rental Fee) arising out of a rescheduling or cancellation of the Event pursuant to this Section 11.

12.  Revocation.  Owner shall have the right to revoke the License at any time prior to the Event Date, provided it gives Renter prior written notice of revocation.  In the event that Owner revokes the License prior to the Event for reasons other than nonpayment of fees or breach of this Agreement by Renter, Owner shall refund to Renter the full amount paid by Renter in connection with this Agreement, including the entire Deposit.

13.  Assignment.  Neither Party may assign or transfer their respective rights or obligations under this Agreement without prior written consent from the other Party.  Except that if the assignment or transfer is pursuant to a sale of all or substantially all of a Partys assets, or is pursuant to a sale of a Partys business, then no consent shall be required.  In the event that an assignment or transfer is made pursuant to either a sale of all or substantially all of the Partys assets or pursuant to a sale of the business, then written notice must be given of such transfer within 10 days of such assignment or transfer.

14.  Governing Law.  This Agreement shall be construed in accordance with, and governed in all respects by, the laws of the State of ___________________, without regard to conflicts of law principles.

15.  Counterparts.   This Agreement may be executed in several counterparts, each of which shall constitute an original and all of which, when taken together, shall constitute one agreement.

16.  Severability.   If any part or parts of this Agreement shall be held unenforceable for any reason, the remainder of this Agreement shall continue in full force and effect. If any provision of this Agreement is deemed invalid or unenforceable by any court of competent jurisdiction, and if limiting such provision would make the provision valid, then such provision shall be deemed to be construed as so limited.

17.  Notice.   Any notice required or otherwise given pursuant to this Agreement shall be in writing and mailed certified return receipt requested, postage prepaid, or delivered by overnight delivery service, addressed as follows:

   If to Renter:      
      
            

   If to Owner:         
         
      
      

18.  Headings.   The headings for section herein are for convenience only and shall not affect the meaning of the provisions of this Agreement.

19.  Entire Agreement.   This Agreement constitutes the entire agreement between Renter and Owner, and supersedes any prior understanding or representation of any kind preceding the date of this Agreement. There are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Agreement.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year first above written.


RENTER

                  
Signature

                  
Print Name

                  
Title

OWNER

                  
Signature

                  
Print Name

                  
Title


Schedule A

ADDITIONAL SERVICES

Customer Reviews

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Reviews: 1


Palm Desert,

CA

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This form was just what we were looking for. As a small business the cost of a Lawyer quoting $1,500 or more for creating a rental/waiver agreement was beyond our financial ability. But we needed it none the less. The beauty of this product is the ability to tweek the documentation to suit your situation. We're very happy with this product and recommend it highly.


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