Photo Studio Rental Agreement

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This Photo Studio Rental Agreement is between a photographer and a photo studio. This agreement sets out the specific terms including term and amount of rental and also includes a release and waiver.

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This Photo Studio Rental Agreement, Release and Waiver sets out the arrangement between a photographer and a photo studio. This agreement sets forth the amount of rental, required deposits and the time in which the photo studio may be used. It also sets forth the equipment the photographer may utilize during the rental and a waiver of liability clause. It is vital that this agreement be set forth in writing. A written Photo Studio Rental Agreement, Release and Waiver is beneficial because it clearly sets out the liability limitations of the parties in the event of an accident or injury.

This Photo Studio Rental Agreement, Release and Waiver contains the following:
  • Photographer/Bookings: Name and all relevant contact information of the photographer, including booking dates and times;
  • Rental Rates: Sets out the per hour rental rates and the amount of any security and/or booking deposits;
  • Rental Hours: Sets forth the specific hours the studio will be rented and hourly rate if the studio is booked outside those hours;
  • Equipment: Sets forth in specific detail the exact equipment the studio will provide to the photographer and any equipment which can be provided for an additional fee;
  • Damage/Clean-up: Photographer must clean up the studio once the session is over and remove any and all items used for the photo shoot within a set timeframe;
  • Liability Waiver: Specifically sets forth that the photo studio is not liable for any damages to the building or activities in conjunction with photographer's use of the studio. Photographer agrees to be liable for the conduct and welfare of any personnel accompanying the photographer while renting the studio;
  • Signatures: Photographer must sign, date and initial this agreement and return it to the photo studio.

Protect yourself, your rights and your property by purchasing this attorney-prepared form.

This attorney-prepared package includes:
  1. General Information
  2. Instructions and Checklist
  3. Photo Studio Rental Agreement, Release and Waiver
State Law Compliance: This form complies with the laws of all states
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.













Photo Studio Rental Agreement
Release and Waiver








This Packet Includes:
1.  General Information
2.  Instructions and Checklist
3.  Photo Studio Rental Agreement, Release and Waiver











General Information
Photo Studio Rental Agreement
Release and Waiver

This Photo Studio Rental Release and Waiver sets out the terms of the arrangement between a photographer and a photo studio.  This agreement sets out the amount of rental, any required deposit and the hours and length of studio rental use.  It also sets forth any equipment which is included or available for an additional fee and a waiver of liability clause.

It is important that this type of rental agreement be clearly set out in writing.  A written Photo Studio Rental Release and Waiver sets out  the rental terms and the studio's liability limitations in the event there are accidents or injuries while the studio is being rented.  

  



Instructions and Checklist


Photo Studio Rental Agreement
Release and Waiver

   Both parties should read the agreement carefully.

   Insert all requested information in the spaces provided on the form.

     The parties should read the "Waiver of Liability " provision carefully.  If there are disagreements, they will likely focus on this provision.  

     This form contains the basic terms and language that should be included in similar agreements.  

     The photographer renting the studio must sign and date the agreement and release.

   Both parties should retain either an original or copy of the signed document.

   All legal documents should be kept in a safe location such as a fireproof safe or safe deposit box.  



   





DISCLAIMER:

FindLegalForms, Inc. (“FLF”) is not a law firm and does not provide legal advice. The use of these materials is not a substitute for legal advice. Only an attorney can provide legal advice.  An attorney should be consulted for all serious legal matters.  No Attorney-Client relationship is created by use of these materials.  
THESE MATERIALS ARE PROVIDED “AS-IS.  FLF DOES NOT GIVE ANY EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, SUITABILITY OR COMPLETENESS FOR ANY OF THE MATERIALS FOR YOUR PARTICULAR NEEDS.  THE MATERIALS ARE USED AT YOUR OWN RISK.  IN NO EVENT WILL:  I) FLF, ITS AGENTS, PARTNERS, OR AFFILIATES; OR II) THE PROVIDERS, AUTHORS OR PUBLISHERS OF ITS MATERIALS, BE RESPONSIBLE OR LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATE OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER USED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THESE MATERIALS. 
PHOTO STUDIO RENTAL AGREEMENT 
RELEASE AND WAIVER FORM

Sign, Initial, and Fax or Email to _____________
Contact Information
Name: _________________________    Company: _________________________
Address: _______________________    Phone: ___________________________
______________________________    Cell: ____________________________
Email: _________________________    Fax: ____________________________
Booking Date: ____________________    Payment Method: ___________________
Booking Time: ____________________    Total Hours: ______________________

Rental Rates

Rates for Studio Rental are _____/hour. A 50% deposit (which includes a ____ non-refundable booking fee) is required to secure the dates and times you want, and will be applied toward the final balance due. This deposit/booking fee must be paid at the time the contract is completed. No dates will be held without a signed contract and deposit.

A _____ security deposit is required. Full payment for rental and security deposit is required before the reserved time by Credit Card, Debit Card or Cash. We cannot accept personal checks under any circumstances. Please arrange to have your payment ahead of time.

Rates are negotiable for Full Day / Multiple Day Rentals and/or repeat Clients. Security deposits will be refunded after a full inspection of the premises after the renter vacates, and will either be returned via Credit / Debit or checks can be picked up at the studio, or mailed back to you within a day or two after your rental.

All applicable _______ Sales taxes are automatically charged.

Rental Hours

Rental hours are Mon  Fri ___ am to ____ pm. Hours wanted before or after these hours or on weekends will be billed at ________/hour.

Length of Use

Rental periods are pre-arranged with the Studio Manager. Time includes set-up and break-down. Studio must be cleaned and vacated by the end of the rental period.

No prior drop-off and/or pick-up after completion of shoot, of equipment, props, etc. unless negotiated at time of rental contract. Additional fees may apply.


Included Equipment:
Your studio rental will include:
2 Elinchrom 600W Strobes (with sync cord)
White Seamless Paper ($____ cutting fee if paper needs to be cut after use)
1  6 Octagonal Softbox
1  2 Square Softbox
Additional Equipment Available for Fee:
_______ / Session - Pocket Wizard Plus  Transmitter & Receiver
______/ Session - Light Meter
______/ Session  5' Reflector Disc (Black, White, Gold, Silver)
______/ Session - 2 / 150W Strobes (for backlight / Hair light)
______/ Session - 30” Digital Photo Box
______/ Session - Props (Benches, stools, white pillars, etc)
______/ Session  Each Muslin Backdrops (see website for choices)
______/ Session - Portable Reversible Backdrop (Blue/Brown)
______/ Session - Backdrop Stand
______/ Session - _______Camera (must supply CF Cards)
______/ Session - _______Flash

Damage / Cleanup

The renter will leave the studio clean and neat, just as they found it. Furniture put back, all lights, sound system and equipment turned off. If not, a minimum _____ cleaning fee will be applied.

Renter also agrees that if any equipment, furniture, fixtures, etc. are mishandled, broken, ruined or stolen during their rental period, they will be responsible for replacing the items (with equivalent or better) or pay for repair / replacement costs within 48 hours.

All modeling lights and receivers are to be turned off when not in use. Any coolers/buckets/containers used must be protected from floors with plastic or other non sweating material so as not to damage carpets or otherwise damage floors.

Any items left after 48 hours will be assumed abandoned and may be discarded. Cancellations Deposits are not refunded unless notice of cancellation is made at least 48 hours before your reserved date. A 50% refund will be made for cancellations between 24 and 48 hours. No refund will be given for cancellations made on the date of the reservation. The $______ non-refundable booking fee will be deducted from ALL refunds given.

Waiver of Liability

ABC Photography rents its facility, including limited equipment, to its customers with the understanding that in no event shall ABC Photography, its owners, agents, employees, affiliated independent contractors, management, bookers, or any other related personnel, the company and any of its subsidiaries be held liable for direct, indirect, incidental, or consequential damage due to the use of this building, facility or equipment used by its customers.
You agree to release ABC Photography, its owners, agents, employees, affiliated independent contractors, management, bookers, or any other related personnel, the company and any of its subsidiaries of any and all liability for any injuries whether physical or mental, while in participation of, working and/or shooting in the studios, or any other activity in conjunction with this space, or situations that you encounter while renting the studio space.

You agree not to sue or file suit against ABC Photography, its owners, agents, employees, affiliated independent contractors, management, bookers, or any other related personnel, the company and any of its subsidiaries for claims arising out of said participations and/or photo shoots while in participation of, working and/or shooting in the studios.

You waive ABC Photography of any liabilities arising out of the use of the studio. ABC Photography will not be held liable for any injuries, accidents loss or damage that occurs in the studio or on the building premises. It is your responsibility as the renter to carry liability insurance. We may require a copy of the renters certificate of insurance with ABC Photography added as an additional insured with respect to operations of the named insured and added as a loss payee “as their interests may appear.” It must include a 30 day cancellation clause and proof of risk replacement cost.

ABC Photography will only be liable for the amount of the rental fee if your shoot is delayed or cancelled as a result of a situation that arises in or on the building premises that is out of our control. ABC Photography expressly prohibits any illegal activity on its premises during the course of any rental.

You waive and hold harmless ABC Photography from any incidents or accidents which may occur to or by persons either renting or associated with the renting of the photographic studio facilities located at _______________________ on the date(s) noted, or any additional dates added later.

You agree to be solely responsible for the conduct and welfare of all persons accompanying you while on our premises.

You agree that someone representing ABC Photography will be present in the building or studio at all times you are using it.

You agree that ABC Photography is a Smoke Free / Scent Free facility, and you and all persons accompanying you, will refrain from the use of perfumes, chemical cleaners or agents, or products which contain strong odors. Violation of this policy will result in an hourly charge of ____/hour for each hour the studio cannot be used while airing out, as well as any clean up costs. Smoking will be punishable by current provincial laws and fines.

You agree to the terms above and agree to make your representatives responsible for these terms.

Authorized Signature: ___________________________ Date: _________________
Please initial and sign where indicated, then fax or email this form to ____________ to confirm your rental. 
Number of Pages7
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#43611
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.













Photo Studio Rental Agreement
Release and Waiver








This Packet Includes:
1.  General Information
2.  Instructions and Checklist
3.  Photo Studio Rental Agreement, Release and Waiver











General Information
Photo Studio Rental Agreement
Release and Waiver

This Photo Studio Rental Release and Waiver sets out the terms of the arrangement between a photographer and a photo studio.  This agreement sets out the amount of rental, any required deposit and the hours and length of studio rental use.  It also sets forth any equipment which is included or available for an additional fee and a waiver of liability clause.

It is important that this type of rental agreement be clearly set out in writing.  A written Photo Studio Rental Release and Waiver sets out  the rental terms and the studio's liability limitations in the event there are accidents or injuries while the studio is being rented.  

  



Instructions and Checklist


Photo Studio Rental Agreement
Release and Waiver

   Both parties should read the agreement carefully.

   Insert all requested information in the spaces provided on the form.

     The parties should read the "Waiver of Liability " provision carefully.  If there are disagreements, they will likely focus on this provision.  

     This form contains the basic terms and language that should be included in similar agreements.  

     The photographer renting the studio must sign and date the agreement and release.

   Both parties should retain either an original or copy of the signed document.

   All legal documents should be kept in a safe location such as a fireproof safe or safe deposit box.  



   





DISCLAIMER:

FindLegalForms, Inc. (“FLF”) is not a law firm and does not provide legal advice. The use of these materials is not a substitute for legal advice. Only an attorney can provide legal advice.  An attorney should be consulted for all serious legal matters.  No Attorney-Client relationship is created by use of these materials.  
THESE MATERIALS ARE PROVIDED “AS-IS.  FLF DOES NOT GIVE ANY EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, SUITABILITY OR COMPLETENESS FOR ANY OF THE MATERIALS FOR YOUR PARTICULAR NEEDS.  THE MATERIALS ARE USED AT YOUR OWN RISK.  IN NO EVENT WILL:  I) FLF, ITS AGENTS, PARTNERS, OR AFFILIATES; OR II) THE PROVIDERS, AUTHORS OR PUBLISHERS OF ITS MATERIALS, BE RESPONSIBLE OR LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATE OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER USED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THESE MATERIALS. 
PHOTO STUDIO RENTAL AGREEMENT 
RELEASE AND WAIVER FORM

Sign, Initial, and Fax or Email to _____________
Contact Information
Name: _________________________    Company: _________________________
Address: _______________________    Phone: ___________________________
______________________________    Cell: ____________________________
Email: _________________________    Fax: ____________________________
Booking Date: ____________________    Payment Method: ___________________
Booking Time: ____________________    Total Hours: ______________________

Rental Rates

Rates for Studio Rental are _____/hour. A 50% deposit (which includes a ____ non-refundable booking fee) is required to secure the dates and times you want, and will be applied toward the final balance due. This deposit/booking fee must be paid at the time the contract is completed. No dates will be held without a signed contract and deposit.

A _____ security deposit is required. Full payment for rental and security deposit is required before the reserved time by Credit Card, Debit Card or Cash. We cannot accept personal checks under any circumstances. Please arrange to have your payment ahead of time.

Rates are negotiable for Full Day / Multiple Day Rentals and/or repeat Clients. Security deposits will be refunded after a full inspection of the premises after the renter vacates, and will either be returned via Credit / Debit or checks can be picked up at the studio, or mailed back to you within a day or two after your rental.

All applicable _______ Sales taxes are automatically charged.

Rental Hours

Rental hours are Mon  Fri ___ am to ____ pm. Hours wanted before or after these hours or on weekends will be billed at ________/hour.

Length of Use

Rental periods are pre-arranged with the Studio Manager. Time includes set-up and break-down. Studio must be cleaned and vacated by the end of the rental period.

No prior drop-off and/or pick-up after completion of shoot, of equipment, props, etc. unless negotiated at time of rental contract. Additional fees may apply.


Included Equipment:
Your studio rental will include:
2 Elinchrom 600W Strobes (with sync cord)
White Seamless Paper ($____ cutting fee if paper needs to be cut after use)
1  6 Octagonal Softbox
1  2 Square Softbox
Additional Equipment Available for Fee:
_______ / Session - Pocket Wizard Plus  Transmitter & Receiver
______/ Session - Light Meter
______/ Session  5' Reflector Disc (Black, White, Gold, Silver)
______/ Session - 2 / 150W Strobes (for backlight / Hair light)
______/ Session - 30” Digital Photo Box
______/ Session - Props (Benches, stools, white pillars, etc)
______/ Session  Each Muslin Backdrops (see website for choices)
______/ Session - Portable Reversible Backdrop (Blue/Brown)
______/ Session - Backdrop Stand
______/ Session - _______Camera (must supply CF Cards)
______/ Session - _______Flash

Damage / Cleanup

The renter will leave the studio clean and neat, just as they found it. Furniture put back, all lights, sound system and equipment turned off. If not, a minimum _____ cleaning fee will be applied.

Renter also agrees that if any equipment, furniture, fixtures, etc. are mishandled, broken, ruined or stolen during their rental period, they will be responsible for replacing the items (with equivalent or better) or pay for repair / replacement costs within 48 hours.

All modeling lights and receivers are to be turned off when not in use. Any coolers/buckets/containers used must be protected from floors with plastic or other non sweating material so as not to damage carpets or otherwise damage floors.

Any items left after 48 hours will be assumed abandoned and may be discarded. Cancellations Deposits are not refunded unless notice of cancellation is made at least 48 hours before your reserved date. A 50% refund will be made for cancellations between 24 and 48 hours. No refund will be given for cancellations made on the date of the reservation. The $______ non-refundable booking fee will be deducted from ALL refunds given.

Waiver of Liability

ABC Photography rents its facility, including limited equipment, to its customers with the understanding that in no event shall ABC Photography, its owners, agents, employees, affiliated independent contractors, management, bookers, or any other related personnel, the company and any of its subsidiaries be held liable for direct, indirect, incidental, or consequential damage due to the use of this building, facility or equipment used by its customers.
You agree to release ABC Photography, its owners, agents, employees, affiliated independent contractors, management, bookers, or any other related personnel, the company and any of its subsidiaries of any and all liability for any injuries whether physical or mental, while in participation of, working and/or shooting in the studios, or any other activity in conjunction with this space, or situations that you encounter while renting the studio space.

You agree not to sue or file suit against ABC Photography, its owners, agents, employees, affiliated independent contractors, management, bookers, or any other related personnel, the company and any of its subsidiaries for claims arising out of said participations and/or photo shoots while in participation of, working and/or shooting in the studios.

You waive ABC Photography of any liabilities arising out of the use of the studio. ABC Photography will not be held liable for any injuries, accidents loss or damage that occurs in the studio or on the building premises. It is your responsibility as the renter to carry liability insurance. We may require a copy of the renters certificate of insurance with ABC Photography added as an additional insured with respect to operations of the named insured and added as a loss payee “as their interests may appear.” It must include a 30 day cancellation clause and proof of risk replacement cost.

ABC Photography will only be liable for the amount of the rental fee if your shoot is delayed or cancelled as a result of a situation that arises in or on the building premises that is out of our control. ABC Photography expressly prohibits any illegal activity on its premises during the course of any rental.

You waive and hold harmless ABC Photography from any incidents or accidents which may occur to or by persons either renting or associated with the renting of the photographic studio facilities located at _______________________ on the date(s) noted, or any additional dates added later.

You agree to be solely responsible for the conduct and welfare of all persons accompanying you while on our premises.

You agree that someone representing ABC Photography will be present in the building or studio at all times you are using it.

You agree that ABC Photography is a Smoke Free / Scent Free facility, and you and all persons accompanying you, will refrain from the use of perfumes, chemical cleaners or agents, or products which contain strong odors. Violation of this policy will result in an hourly charge of ____/hour for each hour the studio cannot be used while airing out, as well as any clean up costs. Smoking will be punishable by current provincial laws and fines.

You agree to the terms above and agree to make your representatives responsible for these terms.

Authorized Signature: ___________________________ Date: _________________
Please initial and sign where indicated, then fax or email this form to ____________ to confirm your rental. 

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