Minutes of Board of Directors Meeting

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These Minutes of Board of Directors Meeting will assist in preparing minutes for a board meeting. These minutes include names of the participants, date, time and location of the meeting and any reports given.

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These Minutes of Board of Directors Meeting will assist in preparing necessary minutes for a meeting of a company's board of directors. These minutes include the date, time and location of the meeting, the participants and who presided over the meeting. The minutes also include that all notice requirements were met, the approval of previous minutes, committee reports and any new business. It is vital that these minutes set forth exactly what happened at the board of directors meeting. The Minutes of Board of Directors Meeting become an official part of the company's records and will prove useful if there are future questions or concerns about exactly what was discussed and any actions taken at the meeting.

These Minutes of Board of Directors contain:
  • Meeting Information: Sets forth the date, time and location of the board meeting;
  • Presiding Official/Attendees: Sets forth who presided over the board meeting and who was present either in person or via telephonic or other means;
  • Notice/Approval of Minutes: Sets forth that legal notice was given to all board members and the approval of any previous meeting minutes;
  • Financial/Committee Reports: Sets forth in specific detail any reports given by a committee chairperson and a financial report usually given by the CEO or company treasurer;
  • Adjournment: Sets forth the exact date and time the meeting was adjourned.

Protect your company and your rights by using our attorney-prepared forms.

This attorney-prepared packet contains:
  1. Instructions and Checklist
  2. General Information
  3. Minutes of Board of Directors Meeting
State Law Compliance: This form complies with the laws of all states
Number of Pages4
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#20490
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
Minutes of the Meeting
Board of Directors


The directors of ______________________________ [insert the companys name] (the “Company”) held a meeting on ____________________, 20__ at __________________________________________________________ [insert address where meeting took place].  The meeting began at _________ and ended at___________.
The following directors were present in person or by telephone and constituted a quorum pursuant to the Bylaws of the Company: _______________________________________
[insert all directors who participated].  Also present by invitation were: _____________, _________________________, and ______________________ [include the names of any others who attended the meeting.  This may include the Companys attorney, officers of the Company or others.  For the purposes of the minutes you should record when anyone enters or leaves the meeting.]  ____________________________ presided as Chairman of the meeting and ________________________ acted as Secretary.
[The contents of your minutes will change depending on the agenda and business of your meeting.  The provisions below are a guide to help you. Erase those sections that are unnecessary and add where appropriate.]
The meeting was called in accordance with the Bylaws of the Company. Notice was mailed to the directors via __________ on _________________, 20__, in accordance with the Bylaws.  [Check your Bylaws to determine what procedures must be taken to call a meeting and provide notice.]
The minutes for the meeting held on _______________, 20__ were approved as presented.  [The minutes must be approved before they are considered the official minutes of the meeting.]
____________________, the _________ of the Company then presented the financial status report.  [Often the CEO/President and Treasurer will give reports regarding the status and outlook of the Company.]
___________________ gave an update of _______________.  [Different attendees may give reports.  You should include an overview of what is presented.]
[Generally after the reports are given, the board will entertain new business.  These are items and actions that are up for discussion.  In certain cases, the board will decide to act on a particular issue.  In that case you may want to include a more formal resolution in the minutes.]
After discussion and upon motion duly made, seconded and carried, it was resolved that:
There being no further business, the directors agreed to adjourn the meeting at _____________________.
Respectfully Submitted,
Secretary of the Meeting
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