Employment Offer Letter

for Your State
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This attorney-prepared Kit includes guidelines, instructions and sample model letters which include the basic terms of employment (including salary, duties, vacations, at-will status, etc.), all of which can be tailored to your unique needs.

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If you want to extend an offer of employment to someone and include some of the basic terms of the offer, but don't want the formality of an employment agreement, this Employment Offer Letter is your document. An employment offer letter can still adequately communicate many of the conditions and benefits of the position (including salary, duties, vacation, etc.), but in a much more casual manner than other types of agreements because its tone is congratulatory rather than adversarial.

You can print this form letter on your company letterhead or you can type your or your company's name and address at the top of the letter. This letter is meant to be filled out and edited on your computer with your word processor.

This sample letter can be used in all states.

This packet contains:
(1) Instructions and Checklist for the Offer Letter;
(2) the Information sheet; and
(3) the Offer Letter.

Among others, this form includes the following provisions:
Salary
Duties
Vacation
Insurance
Modification of Benefits
At-Will Employment
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Employment Offer Letter
 

 

 
                        [Insert Date Here]
 
 
 
 
 
[insert Address of
new Employee here]
 
 
 
Dear ___________________________:
 
Congratulations!  It is our pleasure to offer you employment with [Insert your company name here] in the position of ___________________________________ commencing _________________, 20___, on the terms set forth in this letter.  Various benefits offered by our organization to new employees are described in attachments to this letter [Delete this line if there are no attachments].  The following are some of the more significant benefits and terms and conditions of your employment.
 
1.   Salary:  Your starting salary will be $________________, which will be paid to you in accordance with our standard payroll procedures.  In addition, you will be eligible for an annual bonus of $__________________.  [Delete this line if there is no bonus program in place].
 
2.   Duties:  The duties of your new position include __________________________
______________________________________________________________________________________________________________________________________________________________________________________________________
 
3.   Vacation:  You will earn up to _____________weeks (___ working days) vacation during the calendar year.  Vacation time accrues at the rate of approximately _____ days per month of active service commencing on your date of hire.
 
4.   Insurance:  ___ months after you begin work, you will be covered under our group health insurance policy, unless you advise us that you do not desire such coverage.  Information regarding our health insurance, as well as other group benefit plans, is enclosed.  [Delete this section if healthcare benefits are not offered and re-number the sectionsbelow.  If benefits are offered, check to see when new employees would become eligible].
 
5.   Modifications of Benefits:  We may, in our discretion, cancel or modify any of our employee benefits plans, including those describe above, at any time.
 
 
6.   At-Will Employment:  Should you decide to accept our offer, you will be an at-will employee with the company.  This means the employment relationship can be terminated by either one of us at any time for any reason.
 
This offer will remain open until ____________, 20___.  If you decide to accept our offer, as we hope you will, please sign the enclosed copy of this letter in the space indicated below and return it to us as soon as possible in the stamped, addressed envelope enclosed for your convenience.
 
Should you have any questions regarding this letter, our offer of employment or anything else, please do not hesitate to call me.  We are excited to have you join our organization and look forward to working with you.
 
 
 
                  Sincerely Yours,
 
 
 
 
                  [Insert your name here]
                  [Insert your position here]
 
 
 
 
EMPLOYEE ACKNOWLEDGMENT
 
In response to the above offer of employment (INITIAL ONE ONLY):
 
______  I accept.
 
______  I do not accept.
 
 
Dated: ___________________, 20___
 
 
____________________________________________
[Insert employee name here]
Number of Pages4
DimensionsDesigned for Letter Size (8.5" x 11")
EditableYes (.doc, .wpd and .rtf)
UsageUnlimited number of prints
Product number#20147
This is the content of the form and is provided for your convenience. It is not necessarily what the actual form looks like and does not include the information, instructions and other materials that come with the form you would purchase. An actual sample can also be viewed by clicking on the "Sample Form" near the top left of this page.
 
 
Employment Offer Letter
 

 

 
                        [Insert Date Here]
 
 
 
 
 
[insert Address of
new Employee here]
 
 
 
Dear ___________________________:
 
Congratulations!  It is our pleasure to offer you employment with [Insert your company name here] in the position of ___________________________________ commencing _________________, 20___, on the terms set forth in this letter.  Various benefits offered by our organization to new employees are described in attachments to this letter [Delete this line if there are no attachments].  The following are some of the more significant benefits and terms and conditions of your employment.
 
1.   Salary:  Your starting salary will be $________________, which will be paid to you in accordance with our standard payroll procedures.  In addition, you will be eligible for an annual bonus of $__________________.  [Delete this line if there is no bonus program in place].
 
2.   Duties:  The duties of your new position include __________________________
______________________________________________________________________________________________________________________________________________________________________________________________________
 
3.   Vacation:  You will earn up to _____________weeks (___ working days) vacation during the calendar year.  Vacation time accrues at the rate of approximately _____ days per month of active service commencing on your date of hire.
 
4.   Insurance:  ___ months after you begin work, you will be covered under our group health insurance policy, unless you advise us that you do not desire such coverage.  Information regarding our health insurance, as well as other group benefit plans, is enclosed.  [Delete this section if healthcare benefits are not offered and re-number the sectionsbelow.  If benefits are offered, check to see when new employees would become eligible].
 
5.   Modifications of Benefits:  We may, in our discretion, cancel or modify any of our employee benefits plans, including those describe above, at any time.
 
 
6.   At-Will Employment:  Should you decide to accept our offer, you will be an at-will employee with the company.  This means the employment relationship can be terminated by either one of us at any time for any reason.
 
This offer will remain open until ____________, 20___.  If you decide to accept our offer, as we hope you will, please sign the enclosed copy of this letter in the space indicated below and return it to us as soon as possible in the stamped, addressed envelope enclosed for your convenience.
 
Should you have any questions regarding this letter, our offer of employment or anything else, please do not hesitate to call me.  We are excited to have you join our organization and look forward to working with you.
 
 
 
                  Sincerely Yours,
 
 
 
 
                  [Insert your name here]
                  [Insert your position here]
 
 
 
 
EMPLOYEE ACKNOWLEDGMENT
 
In response to the above offer of employment (INITIAL ONE ONLY):
 
______  I accept.
 
______  I do not accept.
 
 
Dated: ___________________, 20___
 
 
____________________________________________
[Insert employee name here]
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